Timekeeper

Trident Security Solutions•Huntsville, AL

13d•$21 - $23•Onsite

About The Position

The Timekeeper maintains, updates, verifies, and monitors employee hours worked within the company timekeeping systems. This role provides critical daily administrative support to the Operations Manager and the Corporate Accounting team. You will ensure all schedules match timesheets and that payroll data is accurate. The Timekeeper acts as the primary point of contact for employees regarding time-entry corrections, PTO requests, and attendance tracking.

Requirements

High School Diploma required.
2+ years of experience in Timekeeping, Payroll Support, or Administrative support is required.
Proficient in computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint).
Attention to Detail: Ability to spot errors in data entry and schedule mismatches immediately.
Dependability: Reliable and consistent in fulfilling obligations and maintaining accuracy.
Communication: Strong interpersonal skills to work with customers, the corporate office, and on-site employees.
Confidentiality: Ability to handle highly confidential payroll and personnel information with discretion.
Problem Solving: Excellent problem analysis and decision-making ability regarding schedule conflicts.
Valid Alabama Driver License required.
Must be willing to work nights, weekends, holidays, and overtime when needed to meet payroll deadlines.

Nice To Haves

Bachelor Degree in Business Administration, Accounting, or a relevant field is preferred.
Proficiency in Apple applications (iOS, Numbers, Pages, Keynote) is a plus.
Prior experience with timekeeping software (e.g., ADP, Paylocity, or similar) is highly preferred.

Responsibilities

Time and Attendance Management: Maintain, verify, and monitor employee hours worked within the company timekeeping systems.
Match scheduled shifts to actual timesheets to identify discrepancies.
Review employee timesheets daily for missing clock-ins/outs and erroneous entries.
Process approved timesheets, generate time reports, and process time adjustments.
Track employee PTO and vacation time requests and ensure they are properly coded.
Monitor overtime and time-charging activity, reporting any irregularities to supervisors.
Ensure timesheets are verified daily and submitted to the corporate office.
Administrative and Operational Support: Create and maintain accurate employee schedules in coordination with the Operations Manager.
Collaborate with employees at the assigned site to provide guidance on timekeeping policies.
Receive, document, and escalate employee questions regarding payroll hours.
Maintain database records and hard copy files as assigned.
Provide daily administrative support to the Operations Manager and Accounting Departments.
Track all payroll and timekeeping issues to resolution.