Title & Billing Clerk

Trailside RV • Grain Valley, MO

8d

About The Position

Trailside RV Center is seeking a detail-oriented and experienced Biller/Title Clerk to join our growing team in Grain Valley, Missouri. This full-time position plays a critical role in the accurate processing of all vehicle sales transactions, title transfers, and finance document preparation. The ideal candidate brings hands-on dealership or automotive experience and thrives in a fast-paced, compliance-focused environment.

Requirements

• Minimum 2 years of experience in an automotive, RV, or dealership title/billing role
• Demonstrated knowledge of vehicle titling procedures, specifically Missouri DMV requirements (out-of-state experience considered)
• Experience preparing and reviewing retail finance documents and deal packages
• Strong attention to detail with a high degree of accuracy in data entry and document review
• Ability to prioritize and manage multiple deal files simultaneously in a deadline-driven environment
• Professional communication skills and the ability to work effectively with customers, lenders, and state agencies

Nice To Haves

• Experience with RV or automotive dealership titling and billing
• Familiarity with a dealer management system (DMS) such as IDS, CDK, or Reynolds & Reynolds
• Knowledge of Missouri motor vehicle sales tax regulations and fee structures
• Previous experience coordinating with floorplan lenders or financial institutions

Responsibilities

• Prepare and submit title applications to the Missouri Department of Revenue accurately and on time
• Process title transfers for all new and pre-owned RV and vehicle sales
• Ensure compliance with state and local titling regulations and lien documentation requirements
• Track and follow up on outstanding titles, resolving issues with lienholders, customers, and the DMV
• Maintain organized title files and ensure timely release of titles to customers and financial institutions
• Prepare all deal jackets and finance packages for sales transactions, ensuring accuracy and completeness
• Generate and review buyer's orders, retail installment contracts, and all associated closing documents
• Coordinate with the finance department to ensure all lender stipulations and funding conditions are met
• Submit funded deal packages to lenders and track funding status through completion
• Reconcile funded deals and post transactions accurately in the dealer management system (DMS)
• Bill out all new and pre-owned unit sales, ensuring correct cost, gross, and fee calculations
• Process trade-in payoffs and verify payoff amounts with lienholders
• Maintain accurate records in support of month-end closing and accounting reconciliation
• Coordinate with the office manager and accounting team to resolve billing discrepancies
• Maintain deal files in compliance with federal, state, and dealership policy requirements
• Ensure accurate completion of all odometer disclosures, trade equity documents, and lender-required addenda
• Assist with sales tax calculations, remittance, and reporting as required
• Serve as a resource to the sales and finance teams regarding titling and documentation requirements

Benefits

• Competitive salary commensurate with experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) retirement plan
• Employee purchase discounts on RVs, parts, and accessories
• Supportive team environment with opportunities for professional growth

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed