Trademark Docketing Specialist

Holland & Hart Staff • Washington, DC

21d • $28 - $47 • Hybrid

About The Position

General Purpose: The Trademark Docketing Specialist manages the complete lifecycle of trademark applications and registrations through accurate docketing, deadline management, and correspondence processing from the USPTO, clients, and international offices. Essential Duties/Responsibilities: Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices. Maintain trademark attorney case dockets using web-based system. Keep detailed records of all entries to address questions about deadlines and procedures. Utilizes training materials and follows standard operating procedures Save documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team. Generate detailed reports on portfolio status, upcoming deadlines, and required actions. Maintains current docketing team protocols. Assist with other docketing related duties, reports and special projects, as necessary. Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives. Competencies: Communication – Understands the importance of and demonstrates verbal, written, and non-verbal communications. Customer/Client Experience – Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm. Job Knowledge & Technical Skill – Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work. Team Player – Works within team and cross-functionally to meet required results.

Requirements

• Two (2) + years’ trademark docketing experience is required.
• Associate’s degree preferred.
• Knowledge of trademark docketing software required.
• Demonstrates excellent interpersonal, oral and written communication skills.
• Experience/ability to interface with USPTO, WIPO, and other websites regarding trademark matters.
• Proven aptitude to learn new software applications.
• Expert ability to prepare accurate, highly detailed work; excellent proofreading skills.
• Strong organizational skills and attention to detail.
• Requires the ability & soft skills to work effectively with personnel at all levels of seniority within the firm.
• Excellent written and verbal communication skills.
• Strong analytical and problem-solving abilities.
• Ability to handle and maintain confidential or sensitive information.
• Strong attention to details with the ability to manage multiple tasks simultaneously in a fast-paced environment.
• Ability to sit, stand and/or walk for extended periods of time
• Manipulate (lift, carry, move) weights of at least ten (10) pounds
• Have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment
• Speak clearly and concisely so listeners can understand
• Regularly understand the speech of another person.

Nice To Haves

• Prior knowledge of the US and foreign trademark prosecution process and understanding of relevant documents is strongly preferred.

Responsibilities

• Review and process a large volume of e-mail, mailings, correspondence and pleadings related to trademark matters from the USPTO, clients, foreign counsel and other foreign trademark offices.
• Maintain trademark attorney case dockets using web-based system.
• Keep detailed records of all entries to address questions about deadlines and procedures.
• Utilizes training materials and follows standard operating procedures
• Save documents, using the firm naming convention, to the correct client/matter folder and forward them to the correct legal team.
• Generate detailed reports on portfolio status, upcoming deadlines, and required actions.
• Maintains current docketing team protocols.
• Assist with other docketing related duties, reports and special projects, as necessary.
• Performs additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Benefits

• Holland & Hart works hard to promote work/life balance with a 37.5-hour scheduled work week for most staff employees, a robust wellness program, and generous PTO and holiday pay for eligible employees.
• Full-time employees become eligible for benefits on the date hire, with a benefits offering that includes medical, dental, vision, life, AD&D, EAP, STD, and LTD.
• Also available are voluntary income protection benefits such as supplemental life, accident, critical illness, and hospital indemnity insurances, as well as a 401(k)-retirement plan with a company match.
• In addition, the firm has programs that may provide for educational assistance, free or discounted legal services, and opportunities through the Holland & Hart Foundation, which is a non-profit organization dedicated to creating volunteer opportunities for lawyers, staff, families, and friends of Holland & Hart LLP.
• Part-time employees may have access to some of these benefits, which may be on a pro-rated basis.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree