Training Center and Events Coordinator - Jerome Ave

Default•Chattanooga, TN

2d•Onsite

About The Position

The Training Center & Events Coordinator is responsible for the scheduling, coordination, and day-to-day operational support of both Training Centers, including shared meeting spaces and the kitchen area. This role ensures that all meetings, training classes, and events are executed smoothly by managing calendars, catering, logistics, vendor coordination, budgeting, and facility upkeep. The position requires strong organizational skills, excellent communication, and a professional presence while supporting a clean, organized, and functional environment at all times.

Requirements

Administrative or operations support background preferred.
Strong organizational skills with the ability to manage multiple schedules and priorities.
Excellent written, verbal, and interpersonal communication skills.
Professional demeanor with a customer-service-oriented mindset.
Proven problem-solving abilities.
Strong working knowledge of Microsoft Office (Outlook, Word, Excel, Teams).
Ability to work within budget constraints and manage expense tracking.
Ability to lift up to 50 lbs
Ability to work independently while collaborating effectively with internal teams and external vendors.

Responsibilities

Manage scheduling for all meeting and training space within all Training Centers buildings.
Maintain and administer the master calendar for all onsite meetings and training events (including large scale, multi-day events).
Coordinate closely with meeting hosts/hostesses to confirm requirements, timelines, and logistics.
Support meetings and training sessions with general logistics, setup coordination, and follow-up needs.
Schedule catering services for meetings, training classes, and events.
Collaborate directly with catering staff and vendors.
Create and coordinate menus aligned with meeting and training needs.
Maintain kitchen areas in compliance with Health Department inspection requirements.
Monitor, oversee, and restock kitchen supplies and related inventory.
Coordinate vendor support for upkeep and maintenance of kitchen equipment.
Conduct regular inspections of Training Center and kitchen spaces to ensure cleanliness, safety, and functionality.
Submit and track maintenance requests through the maintenance portal, including HVAC, plumbing, electrical, and general repairs.
Work with vendors and internal partners to ensure timely completion of maintenance and repairs.
Ensure the environment remains neat, clean, organized, and professional at all times.
Work within an established budget and assist in developing and presenting budget outlines as needed.
Track expenses related to Training Center operations, catering, and supplies.
Process invoices and ensure proper documentation and approvals.
Monitor and maintain adequate levels of meeting, maintenance, and office supplies necessary to support Training Center operations.
Serve as a primary point of contact for Training Center scheduling and logistics.
Communicate frequently and effectively with internal stakeholders, meeting hosts, vendors, and service providers.
Demonstrate excellent interpersonal skills in person, over the phone, and in writing.
Maintain a professional attitude and appearance at all times while representing the organization.
Demonstrate strong organizational and multitasking abilities, including prioritizing urgent requests alongside routine projects.
Manage multiple schedules and calendars simultaneously with accuracy and attention to detail.
Identify opportunities to improve processes and implement new procedures to increase efficiency and effectiveness.
Provide administrative support related to Training Center operations as needed.