Transfer Credit Specialist

Westcliff University • Irvine, CA

11d

About The Position

The Transfer Credit Specialist within the Office of the Registrar at Westcliff University is responsible for the evaluation and articulation of transfer coursework and examination credit for new and continuing students. The position supports institutional transfer policies, maintains the integrity of academic records, and assists in quality assurance processes related to curriculum updates and catalog publication.
This role involves detailed transcript review, accurate data entry within the Student Information System (SIS), regular communication with academic leadership and enrollment units, and collaborative support of broader Registrar operations. The Specialist operates under the guidance of the Records Supervisor and applies established institutional equivalencies and policies consistently.

Requirements

• Bachelor's Degree in a relevant field
• At least 2-3 years experience in a records-related role within post-secondary education

Nice To Haves

• Previous experience with Student Information Systems (SIS) preferred.

Responsibilities

• Evaluate domestic and international transcripts and examination credit in accordance with institutional transfer policies and approved equivalency tables.
• Enter transfer credit decisions accurately into the Student Information System and maintain proper documentation and imaging of academic records.
• Apply established articulation agreements and assist in maintaining transfer equivalency data
• Communicate transfer credit determinations clearly to students and collaborate with Academic Deans, Program Chairs, Advisors, and Admissions as needed.
• Respond to transfer-related inquiries via shared service channels and participate in phone queue coverage as assigned.
• Support Registrar operations, including graduation processing and catalog quality assurance activities.
• Escalate complex or precedent-setting cases as necessary and identify opportunities for process improvement.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level