Transportation Administrator

The Raymond Corporation•Hanover Park, IL

6d•$29 - $32

About The Position

The Transportation Administrator is responsible for planning, coordinating, and executing over the road shipments to ensure timely, cost-effective movement of equipment between branches and customer locations. This role manages internal fleet scheduling and third-party logistics providers (3PL), ensures regulatory compliance, and maintains accurate transportation documentation.

Requirements

High School Diploma or equivalent required.
Minimum of 3 years of experience in transportation coordination, scheduling, or logistics operations.
Minimum of 1 year of experience utilizing logistics or transportation management software.
Experience working with 3PL providers and managing internal fleet dispatch.
Strong problem-solving and analytical skills with attention to detail.
Excellent written and verbal communication skills with internal and external stakeholders.
Proven ability to manage multiple priorities in a fast-paced environment.
Ability to work independently while exercising sound judgment and decision-making.
Strong time management and organizational skills.
Working knowledge of freight markets, 3PL coordination, and internal fleet routing.
Understanding of inventory management and asset allocation processes.
Proficiency in Microsoft Office Suite. Experience with ERP, WMS, and logistics software preferred.

Nice To Haves

Experience securing oversize height permits.

Responsibilities

Plan, coordinate, and optimize daily shipping schedules, evaluating route efficiency and cost effectiveness.
Secure competitive over the road freight quotes and negotiate with brokers and carriers as needed.
Assign appropriate transport equipment based on load specifications, dimensions, and regulatory requirements.
Dispatch company drivers and coordinate third party carriers (3PL) when necessary.
Generate and process Bills of Lading (BOL) and other shipping documentation within the ERP system.
Track, trace, and proactively communicate shipment status updates to stakeholders.
Process transportation related work orders and freight invoices.
Review and process driver timesheets for accuracy and payroll submission.
Ensure compliance with DOT regulations, permitting requirements, and company policies.
Participate in continuous improvement initiatives and complete required training programs.
Analyze transportation processes to identify cost savings, efficiency gains, and service improvements. Develop and maintain standard operating procedures (SOPs).
Support Asset Management by investigating and resolving equipment discrepancies within the Warehouse Management System (WMS).
Perform additional duties assigned to support operational needs.