Transportation Specialist: Dispatch/Extracurricular Trips

San Marcos Consolidated Independent School District•San Marcos, TX

About The Position

Responsible for coordinating the assignments and schedules of bus driver routes, vehicles, and extracurricular trips; ensuring the provision of safe, efficient, and cost-effective transportation services. Responsibilities include documenting absentee calls and assigning substitutes as needed. Additionally, the Dispatcher will manage incoming telephone calls and communicate via 2-way radios to convey important information to both the community and department staff, thereby supporting the delivery of safe, efficient, and economical transportation services.

Requirements

High School Diploma or equivalent
Valid Texas commercial driver’s license with Passenger (P) and School Bus (S) endorsements
Texas School Bus Driver Certification
Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical exam
Knowledge of transportation technology programs/software
Strong organizational, communication, interpersonal, and customer service skills
Ability to maintain professional customer-oriented attitude and emotional control under stress
Strong troubleshooting, problem solving, documentation, and record keeping skills
Ability to multitask
Advanced knowledge of Microsoft and Google applications
Proficient map reading skills
Ability to receive and give verbal instructions clearly and effectively in English and Spanish
Advanced verbal communication skills on two-way radio system

Nice To Haves

Two years’ experience as a school bus driver in a public school district (preferred)
Prior experience as a fleet dispatcher (preferred)

Responsibilities

Assign school bus drivers, monitors, and substitute staff to routes.
Assign vehicles and staff for extra curricular trips.
Receive, record, and report driver and bus monitor absence calls.
Maintains logs on communication via two-way radio, and phone calls pertaining to transportation operations.
Receive and answer phone calls from parents, school administration, and the general public; send to appropriate staff as necessary.
Operates two-way radio to receive and exchange communication with district vehicle operators.
Assists with notifying drivers, parents, and school personnel of any changes in a student's bus service.
Communicates with drivers and reports to supervisors about problems/concerns from parents, students, teachers, coworkers, and public.
Assists campuses with new student placement on buses; communicates new student information with drivers.
Communicates with department campuses to maintain efficiency in scheduling extracurricular trips.
Coordinate with the maintenance shop to ensure spare buses are available and assigned as needed.
Maintain pertinent documentation relative to personnel emergency standby rosters for extra curricular trips and related weekend duties.
Assists in the preparation of various transportation reports.
Verify non-transportation staff driver eligibility with Transportation Administrators.
Serves as focal point of issuance for two-way radio system, administrative books, and monitor of the vehicle keyboards.
Correct unsafe conditions in the work area and promptly report any conditions that are not immediately correctable to the supervisor.
Follow district safety protocols and emergency procedures.
Operate buses and vehicles as needed, meeting the same criteria as a school bus driver.
Assist with emergency situations.
Comply with all federal, state, and district policies and procedures.
Participate in professional development opportunities, including training sessions and certifications related to pupil transportation.
Promote a positive image that supports the mission of the school district.
Perform other duties or responsibilities as assigned.