Travel Administration Specialist

Kina'ole Foundation•Sånta Rita-Sumai Municipality, GU

2d•Onsite

About The Position

GPSI Guam is a Professional Technical Services Company, headquartered in Hagatna, Guam. We are a SBC Native 8(a) and HUBZone certified, Small Disadvantaged Business providing Program/Project management, administration, management, technical support, general contracting, logistics, commodities, and training resources. GPSI is a wholly-owned subsidiary of the Kina'ole Foundation, a 501(c)(3) non-profit established to benefit Native Hawaiian communities. GPSI offers a competitive salary and comprehensive benefits package that includes: Health insurance Dental insurance Life insurance Professional training reimbursement 401K Disability insurance.

Requirements

Two (2) years' experience executing travel requests in a supervisory or travel coordinator role for 15 or more individuals per year. Possess familiarity with the DTS system, and experience and ability to quickly and independently resolve travel changes, updates or errors.
Experience with Microsoft suite of tools, including Outlook, Word, Excel, SharePoint, and PowerPoint.
Experience with defense travel administration suites, such as DTS, ERP, etc.
At least 1 year of expereience working with the DoD FCG, TT/IATP, and APACS programs.
SECRET Clearancec is required at start of performance.

Responsibilities

Provide travel budget and travel coordinator support services for CTF 75
Provide on-site travel coordinator support services for use and maintenance of DoD travel administrations (e.g. the Defense Travel System (DTS), Navy Enterprise Resource Planning (ERP) or related processing systems), and support CTF 75 personnel who are preparing to travel, y scheduling and coordinating routine travel reservations.
Provide a monthly projected travel plan, which includes dates and locations required for travel to the Contractor by the 20th of each month.
Review all travel requests with the CTF 75 Force Protection Officer (FPO) to ensure traveler compliance with the Department of Defense Foreign Clearance Guide (DoD FCG) and identify any required USINDOPACOM Travel Tracker and Individual Antiterrorism Protection Plans (TT and IATPs) or Aircraft and Personnel Automated Clerance System (APACS) submissions necessary prior to travel.
Interface with Defense Travel Management Office (DTMO), CWTSatoTravel, and other defense travel entities as necessary to facilitate CFT 75 personnel travel order requirements.
Monitor the CTF 75 travel budget received from the CTF 75 Lead Defense Travel Administrator (LDTA) and provide a monthly reconciliation of the budget, based on completed and paid travel claims. Prior to recommending approval for any CTF 75 travel, the Contractor shall validate sufficient funds are allocated to the Line of Accounting (LOA) within DTS and notify the CTF 75 LDTA of any inconsistencies.
Review all DTS travel claims from CTF 75 personnel. The Contractor will screen the travel claims for errors and inconsistencies in accordance with (IAW) the DoD Joint Travel Regulations (JTD), DODI 5154.31, NAVSUPINST 4650.7, and local travel instructions. The Contractor shall return travel claims for corrective action by CTF 75 personnel as required, prior to routing the claim for Government approval.
Review the DoD and CTF 75 travel policies and procedures annually provide recommendations for revisions and updates to CTF 75 travel policies and procedures and apply Government-approved changes.
Maintain training files for all assigned travelers and provide semiannual training on DTS procedures and policies.
Perform Non-DTS Entry Agent (NDEA) functions and support travelers without DTS access or other unique situations.
Provide administrative support, travel administration and calendar management for CTF 75 executive staff (e.g. TRIAD etc.) currently consisting of the Commander (Commodore, CDRE), Deputy Commander Chief Staff Officer (DCOM, Deputy) and Command Master Chief (CMDCM). Dependent upon manning construct, the composition of this executive staff may change, but the Contractor expectations will remain the same.
Perform a wide variety of administrative and general office support functions, responsible for maintaining office files (general correspondence, special reports, military correspondence, etc.) in conjunction with the duties prescribed in paragraphs 3.2.1.- 3.2.9. of the PWS.
Independently maintain the CDRE and Deputy's calendars, reflecting appointments and conferences; make necessary travel arrangements for the command TRIAD, including creating a visit schedule and scheduling transportation and hotel reservations; notify officials to be visited; and maintain contact with all appropriate parties, While the TRIAD travels, the Contractor will create and organize the TRIAD's travel vouchers and related reports. Upon completion of travel the Contractor will submit the items for processing coordination.
Attend on-site trainings to better develop their expertise within the systems previously specified.