Travel Services Coordinator

US Acute Care Solutions

8d•$39,015 - $72,178•Remote

About The Position

The Travel Services Coordinator works with USACS leadership, physicians, MSO, & guests to ensure travel plans coincide with clinical shifts, meetings and/or other needs. Provide administrative functions to support meetings & events managers. Location: Remote

Requirements

Strong accuracy, organization and problem-solving skills
Must work effectively and independently in a multi-task work environment and prioritize various activities and duties simultaneously
Ability to maintain patience and composure in difficult situations
Ability to effectively communicate orally and in writing with leadership, physicians, guests, and external business contacts and vendors in a courteous and professional manner.
Strong knowledge of using personal computers (Windows) with a strong emphasis in Outlook, Word, & Excel.
Must adapt to new software quickly, Follow company standards regarding procedures, utilization of tools, productivity accuracy of work and attendance
HS diploma or equivalent
3-5 years travel agent/coordinator experience
Experience with travel software required (Apollo and/or Smart Point preferred)
Excellent customer service skills required

Nice To Haves

Experience with Concur Travel & Expense tool a plus

Responsibilities

Coordinate domestic business travel plans for USACS leadership, clinician providers, MSO & guests which may include air, hotel, ground transportation and rail.
Ensure arrangements are sufficient to meet needs and budget.
Ensure reservations are accurate and that itineraries, tickets and instructions are available to all travelers on a timely basis and include after hour contact information.
Ensure compliance of all USACS travel policies.
Coordinate tracking information for internal meetings such as rooming lists, travel costs, etc.
Track, verify and process direct bill invoices & Concur expense reporting.
Analyze services provided by travel vendors and recommend changes to management as appropriate.
Attend staff and company meetings for ongoing updates.
Attend training meetings for travel industry procedures which may require travel to an offsite location.
Perform various administrative functions, other duties and complete assignments with little or no supervision.