Trial Court Administrator 4

State of Oregon • Eugene, OR

3d

About The Position

Oregon Judicial Department (OJD) serves the public by providing fair and accessible justice in all of Oregon’s judicial districts. Our work performed by trial court administrators affects members of our community who come to the court to have their cases resolved. We seek candidates who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public – who may be experience challenging life circumstances. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

OJD and the judges of the 2nd Judicial District seek an experienced leader to be our next Trial Court Administrator 4 for the Lane County Circuit Court in Eugene, Oregon. Our court is a general jurisdiction trial court that handles offenses ranging from traffic violations to capital murder, as well as civil cases: family law and juvenile matters, small claims, evictions, and multimillion-dollar lawsuits. We have 17 elected judges, and approximately 116 court employees in three locations. The Trial Court Administrator reports to the Presiding Judge and has administrative authority for all aspects of personnel, budget, information technology, capital asset management, and court operations. In this role, you will be responsible for all nonjudicial court-related services mandated by Oregon Revised Statutes, OJD’s rules and policies, and the Lane County Circuit Court’s Supplementary Local Rules. You will manage all operational and support programs of the court. You will develop, justify, and present program budgets, monitor appropriations, expend funds, and prepare financial reports; our court has an operating budget of roughly $16.5 million annually. You will plan, develop, and implement short- and long-term policies, programs, and organizational changes. You will research and present issues to our judges. You will also liaise with community and statewide partners to advocate for programs, projects, and legislative actions. Additionally, you will ensure that our staff have the training and support they need, the resources to do their work, and a positive working environment in which teamwork and cooperation encourage them to be their best professional selves.

Your competence, reliability, and eagerness to collaborate will help you manage employees, budgets, court facilities, and any special projects that arise while managing the court. The court needs someone with exceptional managerial and supervisory skills who has applied best practices in a similarly sized organization and is well versed in organizational management and planning (staff and workload). We need a leader who makes reasonable, informed decisions and who has developed and implemented policies, objectives, and priorities in conjunction with others. As the Trial Court Administrator, you will make difficult decisions that are best for the whole organization and consider the bigger picture when making those decisions. Your demonstrated willingness and ability to adapt to change and your knowledge of court processes, governmental budgeting, and legal research and analysis best practices will be helpful because we are subject to yearly legislative changes that need to be implemented; these changes may be at the local or statewide level and involve our business processes and rules, policies, and procedures. We are looking for an effective, confident communicator who has solid writing skills and is comfortable making presentations, interacting with the media, testifying in front of governmental committees, leading or serving on numerous intergovernmental committees, and facilitating meetings. We need someone with strong interpersonal skills and a high level of emotional intelligence who will build relationships with judges, supervisors, court staff, community partners, and other stakeholders, adapt to different personalities and communication styles, and treat others courteously and respectfully.

Requirements

• The qualified candidate must have a bachelor’s degree in public or business administration, management, social services, human resources, criminal justice, or a related field.
• At least five (5) years of professional work in business, public, court administration, or a related field, of which three (3) must have been in a court administration leadership role.
• Any combination of education and experience equivalent to nine (9) years of experience that typically supports the knowledge, skills, and abilities for the position.
• You must have a current driver’s license and an acceptable driving record or be able to provide an acceptable alternative means of transportation.
• Knowledge of and experience with court operations and both the administrative and judicial functions of a court, or recent experience managing an organization of similar complexity.
• Executive level experience supervising and managing staff including recruiting, hiring, training, assigning and reviewing work, measuring and managing performance, investigating and responding to employees’ concerns and grievances, and implementing disciplinary actions—up to and including terminations.
• Experience administering, organizing, and strategic planning in a complex workplace including managing workload distribution and resource allocation.
• Experience developing and maintaining positive and cohesive professional relationships with superiors, subordinates, the public, the media, and a variety of community partners.
• Experience team building in a large organization to meet goals and objectives while working with stakeholders who may have competing interests or conflicting ideas.
• Experience in change management. With a focus on being responsive to requests for improvement from both internal and external stakeholders.

Responsibilities

• Responsible for all nonjudicial court-related services mandated by Oregon Revised Statutes, OJD’s rules and policies, and the Lane County Circuit Court’s Supplementary Local Rules.
• Manage all operational and support programs of the court.
• Develop, justify, and present program budgets, monitor appropriations, expend funds, and prepare financial reports
• Plan, develop, and implement short- and long-term policies, programs, and organizational changes.
• Research and present issues to our judges.
• Liaise with community and statewide partners to advocate for programs, projects, and legislative actions.
• Ensure that our staff have the training and support they need, the resources to do their work, and a positive working environment in which teamwork and cooperation encourage them to be their best professional selves.

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• The annual salary for this position is $159,322 - $247,169.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive