Undergraduate Admissions Records Specialist

Appalachian State University•Boone, NC

About The Position

This position serves as a Records Specialist for the undergraduate admissions operations area. It reports to the Associate Director of Admissions – Operations. The function of this position is to coordinate all application processing activities and decision notifications. This position is part of an application data team that works together to ensure data integrity of all undergraduate applicants. This position also works with team members to develop and implement new processes or procedures to enhance the application experience for students. The Records Specialist maintains and manages all processes of the application from submission to enrollment. This includes the imaging of all applicant information and application materials, the evaluation of academic credentials and supporting documentation, and determination of the disposition of applicant records. This position is responsible for imaging, indexing and linking all applicant materials/documentation to applicant records. Applicant records include high school transcripts, college transcripts, test scores, reference letters, and resumes, as well as other relevant documentation. The Records Specialist is responsible for loading application data (grade point averages, class rank, test scores, minimum requirements) along with bio-demographic data into the imaging and SIS systems. This process includes a constant review and analysis of the data by the Records Specialist to determine the various stages necessary for a successful review leading to a decision for applicants. This involves curriculum review to determine which high school and college level courses meet both Appalachian and UNC system qualifications. It requires the evaluation and analysis of academic achievement to determine the appropriate grade point average (includes the manual recalculation of grade point averages) and class rank to be used in the evaluation of each applicant. Each transcript must be reviewed to determine the scope and competitiveness of the curriculum. This includes an evaluation of the competitiveness of various high school and college academic programs to ensure that each application receives an equitable review. Decisions are also made about the minimum course requirements (MCRs) necessary to meet the UNC system admission requirements, as well as, the University’s requirements. Applications with extenuating circumstances that may have adversely affected the academic record are analyzed on an individual basis to determine the appropriate process for additional consideration by the Admissions Director or the review committee. This position includes maintaining data accuracy in the imaging and SIS systems. This position ensures that all files are accurate when transferred to the Registrar’s Office as well as for the yearly Student Data File report submitted to the UNC System Office by the University’s Institutional Research Office. Other functions of this position include maintaining a working knowledge of the assigned recruitment territory and fostering a relationship with the Admissions Counselors. It could also include tracking special populations of applicants, assisting in the admissions decision making process as well as the coordination of all admissions decision notifications.

Requirements

Bachelor’s degree; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Nice To Haves

Extensive records experience in coordinating data accuracy and managing workflow.
Experience involving verbal and written communication.

Responsibilities

Coordinate all application processing activities and decision notifications.
Ensure data integrity of all undergraduate applicants.
Develop and implement new processes or procedures to enhance the application experience for students.
Maintain and manage all processes of the application from submission to enrollment.
Image, index and link all applicant materials/documentation to applicant records.
Load application data (grade point averages, class rank, test scores, minimum requirements) along with bio-demographic data into the imaging and SIS systems.
Review and analyze data to determine the various stages necessary for a successful review leading to a decision for applicants.
Evaluate and analyze academic achievement to determine the appropriate grade point average and class rank to be used in the evaluation of each applicant.
Review each transcript to determine the scope and competitiveness of the curriculum.
Evaluate the competitiveness of various high school and college academic programs to ensure that each application receives an equitable review.
Make decisions about the minimum course requirements (MCRs) necessary to meet the UNC system admission requirements, as well as, the University’s requirements.
Analyze applications with extenuating circumstances that may have adversely affected the academic record on an individual basis to determine the appropriate process for additional consideration by the Admissions Director or the review committee.
Maintain data accuracy in the imaging and SIS systems.
Ensure that all files are accurate when transferred to the Registrar’s Office as well as for the yearly Student Data File report submitted to the UNC System Office by the University’s Institutional Research Office.
Maintain a working knowledge of the assigned recruitment territory and fostering a relationship with the Admissions Counselors.
Track special populations of applicants.
Assist in the admissions decision making process.
Coordinate all admissions decision notifications.