Unit Business Manager / Administrative Business Professional

MSU Internal Job Postings Details•East Lansing, MI

17h•Hybrid

About The Position

The Center for Bioethics and Social Justice in the College of Human Medicine is seeking an administrative professional to support our mission and foster a welcoming culture. The position will oversee the administrative and operational activities of the Center including financial, human resources and grant management. We offer a hybrid work schedule with hours on the East Lansing campus and remote.

Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in a business-related field or in a field which corresponds to bioethics and social justice
three to five years of related and progressively more responsible or expansive work experience in office procedures and administration, or in performing responsibilities related to the operational activities of the employing unit
experience in a supervisory role
experience with word processing, database, spreadsheet, presentation software and/or desktop publishing, web page software; or an equivalent combination of education and experience.

Nice To Haves

Experience with MSU policies and procedures as well as systems is preferred.
We use Microsoft products including Teams.
Other systems include, but are not limited to: SAP, Kuali Finance, Cognos BI, Kuali Research, Zoom, Spartan Space, Power BI, Spartan Marketplace, Sitecore and Spartan Financial Navigator (Anaplan).

Responsibilities

Oversee the administrative and operational activities of Center
Provide administrative support to the Director and faculty
Schedule individual and group meetings including Center monthly meeting
Interpretation and implementation of university policies and procedures
Create, implement and maintain unit guidelines and protocols with regards to administrative processes
Oversee assigned space for the Center including annual review of Spartan Space assignments
Attend and represent Center at appropriate College meetings occasionally covering for a member of the admin team
Ensure confidentiality and privacy of employee information and organizational data
Point person for facilities issues working independently or with College facilities personnel
Serve as backup for CT position in Center
Assist donors including connecting them with college advancement and receiving direct donations
Serve as unit fiscal officer
Oversee budget development, forecasting and reporting in budget system
Oversight for all financial accounts
Develop and generates financial reports for Director and faculty with special funding
Procurement card management and oversight
Attend financial-related meetings and trainings
Review external service contracts and work with College Contract Administrator to obtain signatures, invoice and receipt payment
Secure purchases of equipment and supplies for office and grants using procurement system
Serve as unit HR administrator
Oversee and initiate the hiring process for faculty, academic staff, support staff, temps, on-call and students including but not limited to: offers letters, appointment forms, onboarding, exits, and I-9 verification
Coordinate faculty annual review process including collection of documents, scheduling of meetings and processing and filing documentation
Process paperwork such as change of status, reappointments and cost distributions
Manage faculty recruitment process including assisting the search committee with meetings and necessary paperwork
Oversee the annual raise process
Attend HR-related meetings and trainings
Serve as unit grant administrator
Post-award research support in accordance with federal, state, local and university policies, procedures and regulations
Monitor budgets and prepares reports for faculty including close out/final reports
Assist faculty with proposal budget for non-personnel cost