COORD

UHS•Grand Forks, ND

3d•Onsite

About The Position

Horizon Health Corporation is seeking a Program Secretary/Unit Clerk for our BRAND NEW unit called Altru Behavioral Health Center in Grand Forks, ND. This unit is a 24 bed inpatient unit for both adult and pediatric patients. We are also planning to expand to an additional 24 beds in 2026. Altru Health System and Universal Health Services are working together in expanding inpatient behavioral health services. The Program Secretary is responsible for the Behavioral Health Program’s daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.

Requirements

High School Graduate/GED required
At least 1-3 years of related experience
Proficient in Software Applications
Excellent Written and Verbal communication Skills
High Level of Accountability
Ability and Willingness to Take on New Tasks
Valid Driver’s License and Use of Automobile
Ability to read and Comprehend Moderate to Complex Instructions and Correspondence
Ability to Write Detailed Correspondence
Ability to Work Multiple Phone Lines

Nice To Haves

Bachelor's degree preferred

Responsibilities

Answers the phone, responding to all requests for information; Schedules Unit assessments, meetings and appointments as appropriate
Completes all unit paperwork, submissions, data entry, communications and audits
Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation
Prepares payroll documents including time sheets, Verification of Hours, exemption reports, PAFs. Keeps all records organized and available to the Program Director as needed. Performs daily time clock adjustments
As assigned, greets visitors, patients, and their families coming to the Unit
Ensures new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements
Creates new hire/rehire personnel files, files employee documents, and ensures NSC HR has a copy of all appropriate documents for the employees’ corporate personnel files
Attends Unit and Hospital meetings as directed
Keeps materials organized and available with required information regarding unit activities. Such materials involve staff development, shift assignment reports, nightly chart audit, daily safety reports, SECURE training, incident reports, etc.
Performs other duties as assigned/required by this position.