Unit Clerk

Elderwood/Pediatric/PostAcute/Woodmark • Lake Placid, NY

1d • $18 - $20

About The Position

Unit Clerks support the health and well-being of our residents by providing essential administrative and organizational support to the nursing team. This role ensures proper document management, assists with scheduling and inventory, and performs general secretarial duties for the assigned nursing unit.

Requirements

• Minimum age 16 required; high school diploma or equivalent preferred
• Employment Certificate/Permit required where applicable
• Office practice skills required
• Strong attention to detail and accuracy
• Demonstrated tact, dependability, and a compassionate approach to resident care
• Understanding of confidentiality and discretion required
• Basic knowledge of medical terminology and common abbreviations

Nice To Haves

• Prior experience in medical records processing preferred but not required

Responsibilities

• Audit medical records on the assigned unit for proper order, completeness, and chart maintenance.
• Close medical records following hospitalization or permanent discharge.
• Perform medical record procedures as directed by the Unit Manager.
• Protect the confidentiality and security of all resident information.
• Assist the Medical Records Coordinator with preparing Admission/Discharge Summary forms.
• Perform secretarial functions, including typing, answering phones, and preparing unit lists.
• Distribute mail to residents and staff.
• Answer call light signals and assist or redirect as appropriate.
• Prepare forms and documents for Medical Records, Treatment Books, Resident Care Planning meetings, and MDS assessments (e.g., aide assignment sheets, ROM/Ambulation Records, skin and behavior records).
• Coordinate collection of interdisciplinary information for Discharge Summaries and ensure timely distribution.
• Inventory and requisition nursing supplies, treatment materials, and printed forms.
• Schedule Podiatry and Dental Consultant appointments; assist with scheduling influenza vaccinations.
• Maintain lab report schedules and coordinate necessary lab draws and documentation.
• Assist with compiling statistics for monthly nursing reports and annual NYS Department of Health surveys.
• Maintain an updated list of physician visits and notify attending physicians of visit requirements.
• Photograph residents upon admission and place photo in the Medication Book.

Benefits

• Gas Allowance Stipend
• Pay-in-Lieu-of-Benefits program for part-time clinical staff (earn up to 10% more)
• Newly renovated building
• Tuition Assistance Program for clinical career tracks
• Shift differentials
• Comprehensive benefits package
• Employee referral program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED