UNIV - University Student Records Coordinator -Office of Enrollment Management

Medical University of South Carolina • Charleston, SC

11d

About The Position

This position performs all duties associated with the registration and enrollment practices, data processing and reporting. Establishes and maintains academic records according to recognized policies and procedures, recommends changes in policies and procedures to improve programs. Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed. Provides academic information to internal offices, licensing boards, and state and federal agencies. This position reports directly to the Associate Registrar. This position performs all duties associated with the registration and enrollment practices, data processing and reporting. Establishes and maintains academic records according to recognized policies and procedures, recommends changes in policies and procedures to improve programs. Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed. Provides academic information to internal offices, licensing boards, and state and federal agencies.

Requirements

• A bachelor's degree and one year experience in student services programs.
• Computer literacy.

Responsibilities

• Records: Establishes and maintains student records according to established policies and procedures. Responsible for the accuracy of student academic data. Analyzes and prepares student data and generates statistical reports as requested by the program to internal offices, licensing boards, and state and federal agencies. Prepares, writes, and maintains office procedures specific to assigned academic programs.
• Registration: Activates courses, registers students, records and verify grades for all students in assigned college(s). Performs grade audits to ensure all students are achieving the required GPA to maintain enrollment. Evaluates functional procedures continually, makes recommendations concerning improvements, updates procedural manuals and assists in timely implementation of any changes.
• Graduation & Transcripts: Performs degree audits to ensure all graduating students have completed necessary degree requirements. Receives and Processes degree verification and licensure boards. Some of these may not reside in the current student database and will require microfilm research. Activity entails ensuring that forms are completed using accurate records, as well as answering questions from students and/or alumni. Routinely provides accurate academic transcripts for use by administration as well as transcripts to be included in applications for licensing by health regulatory agencies.
• Communication & Policy: Consults, advises and provides guidance to faculty and Dean's office student services staff to resolves problems when policies and/or procedures are misinterpreted or are not observed. Advises college-level student services coordinators regarding course requirements, university policies, program degree requirements, student holds. Communicates with college faculty and staff. Independently makes decisions regarding release of academic information based on compliance with Family Educational Rights and Privacy Act (FERPA) and university policy.
• Archiving: Creates permanent archive files. This duty will include all scanning and linking of all archived paper copies of the Progress Committee letters of discipline, grade changes, Dean’s letters, Leave of Absence/Withdrawal and dismissals for students who leave programs. In addition, scanning and linking all new course request forms.
• Other Duties: Participates in general OEM functions, including but not limited to: collaboration between teams, Commencement preparation and execution, special workshops, and any other situational duties as assigned. Seeks out and takes advantage of opportunities for professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees