URPM OMO Procurement Coordinator for the Division of Property Management (PM)

City of New York•New York City, NY

About The Position

About the Agency: The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. - We maintain building and resident safety and health - We create opportunities for New Yorkers through housing affordability - We engage New Yorkers to build and sustain neighborhood strength and diversity. HPD is entrusted with fulfilling these objectives through the goals and strategies of “Housing Our Neighbors: A Blueprint for Housing and Homelessness,” Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi-pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth. Your Team: The Office of Asset and Property Management (APM) leads the agency’s effort to protect the City’s investment in affordable housing and ensure that properties remain stable and affordable over the long term. APM actively monitors the performance and regulatory compliance of projects sponsored, supervised, and owned by the city, and connects people to affordable housing opportunities. The Office of Asset and Property Management (APM) is composed of three divisions: Asset Management, Housing Supervision, and Property Management. The Division of Property Management within APM oversees three key programs that manage city-owned properties and ensure compliance. The Technical Services Program provides expertise for buildings under the Tenant Interim Lease (TIL) Program, supporting tenant associations in developing self-sufficient low-income cooperatives. The Lead Unit focuses on lead safety and health compliance in city-owned buildings. The Urban Renewal and Property Management (URPM) unit manages daily maintenance, routine repairs, local law compliance, tenant relations, and administrative functions for city-owned properties under HPD. Together, these programs represent APM’s comprehensive approach to property management, tenant support, and safety in alignment with HPD’s mission. URPM seeks an OMO Procurement Coordinator to create and track Open market Orders. Your Impact: As an OMO Procurement Coordinator for Urban Renewal and Property Management (URPM) The OMO Procurement coordinator will be responsible for, but not limited to, oversight and management of procurement processes and compliance, and proper timely posting of the required completion (FIR) in the system to ensure a timely payment are process. Your Role: Your role will be to prepare scope of work that is needed to create an Open Market Order (OMO) through the OTM/OMO system.

Requirements

ONLY APPLY, if you have skill and experience in writing scope of work, construction and services and are permanent in the Housing Development Specialist title HOUSING DEVELOPMENT SPECIALIST - 22507
Qualifications 1. A baccalaureate degree from an accredited college or university and two years of full-time, satisfactory professional experience in planning, analysis, coordination and/or development of housing projects or programs; or 2. Graduate study from an accredited college or university in the field of urban studies, city planning, real estate development, public administration, public policy, finance, community organization, architecture, or urban design, may be substituted for up to one year of the required experience on the basis of 30 credits for one year. However, all candidates must have at least a baccalaureate degree and one year of the experience described in "1" above.

Nice To Haves

Minimum 3 years of property maintenance, building repairs, violation remediation, or similar on residential, commercial and/or vacant lot properties.
Minimum of 3 years of vendor management, and job monitoring.
Demonstrated ability to develop effective maintenance and repair job scopes.
Demonstrated understanding of market pricing and ability to conduct market price research.
Professional and effective interpersonal communication skills.
Excellent time management skills and the ability to prioritize tasks in accordance with agency and divisional objectives.
Must be computer literate including demonstrated advanced proficiency in MS Outlook, MS Word, MS Excel.
Strong conflict resolution skills and ability to engage with diverse stakeholders.
Familiarity with OTM/OMO system, a plus.

Responsibilities

Coordinate with Program and/or the OMO Monitoring team in preparing scopes of work related to the inhouse and 311 complaints.
Where applicable must review cost estimates for appropriateness against industry standards.
Create Open Market Orders (OMO) for necessary repair work as directed by UPRM Field Operations Deputy Director and/or Director for the URPM's portfolio of buildings and/or lot (LAND).
Must identify all open complaint(s) in the OTM system to ensure to link the applicable to the newly created OMO to ensure the mailbox are maintain up to date.
Effectively work with Division of Maintenance’s Procurement Unit to ensure open market orders are correctly entered into the OTM system including accuracy of job description, identified trades, budget codes, addresses, and contact information to ensure there aren’t any delays with the bidding & awarding process.
Ensure emergencies and critical repairs are promptly processed and recorded for tracking and follow-up purposes including repairs for essential services (heat, plumbing), requests generated by 311, as required by executive URPM staff.
Monitor daily the recent awarded OMOs to inform the applicable monitoring team.
Identify and resolve workflow obstacles to ensure timely completion of jobs are posted in OTM on a timely matter.
Track and enforce of documentation submissions from the contracted vendors including, but not limited to, final inspection reports, photos, affidavit, change orders, and site surveys.
Responsible for generating and signing off on (fir) field inspection reports for supervisor approval where applicable.
Investigating any assigned (EAD) engineering audit department, cost reductions, for corrections or verification.
Responsible for recording, and recommending any cost reductions as needed, pertaining to job completion, or job performance.
Compile and distribute monthly procurement reports; provide ad hoc updates upon request.
Responsible for reporting and documenting any issues or concerns pertaining to contractor work performance.
Other tasks as requested by supervisor