Vehicle Program Manager

Emergent LLC

1d•Hybrid

About The Position

The Program Manager is a mid to senior level role that serves as the manager of a portfolio of key government contract vehicles and programs that have been awarded to a Mythics company. As the assigned Program Manager, this role serves as the primary point of contact with the government program office for each vehicle in their portfolio. This role is responsible for timely upkeep of current product and service offerings available via each contract vehicle. In most cases, this involves submission and negotiation of modifications to the awarded contract to include adding new vendors, establishing subordinate agreements (blanket purchase agreements or participating dealer agreements), addition of new products, removal of deleted products and updates to pricing and terms. As the PM, this person is responsible for all compliance and reporting matters associated with the programs they support and serves as the subject matter expert for the rules, processes and procedures in place as Mythics sales teams bid on opportunities under the vehicles/programs. This role will work closely with the Business Operations and Vendor Management teams who will obtain updates to price lists and will prepare the modifications and reports needed by the Program Office. This role requires experience managing large government procurement vehicles in either federal, state and local, or higher education markets in a fast-paced sales environment.

Requirements

Bachelor's degree and/or equivalent combination of education and/or experience.
3-5 years’ contracts experience in State and Local and Federal government and commercial contracting environments.
Knowledge of spreadsheet and database applications, data query tools, and MS Office applications, Excel required.
Strong written and verbal communication
Organized with ability to manage multiple projects simultaneously, gathering inputs from various stakeholders.
Demonstrated ability to work efficiently and effectively under pressure and tight deadlines

Nice To Haves

Reseller experience a plus.

Responsibilities

Submit, negotiate and receive timely awards of contract vehicle modifications, such as:
Additions of new products/services
Deletion of products/services
Price reductions
Price Increases
Administrative revisions
Option renewals
Maintain detailed and organized files, including, but not limited to the preparation of contract briefs summarizing contractual requirements and a file for each contract vehicle that includes the original contract, all correspondence, changes/deviations, amendments, clarifications, etc.
Assist Mythics and Emergent Sales teams with any contractual questions or issues in response to a request for proposal or request for quote.
Manage eTools based on contract requirements
Assist Accounting with the review of contract vehicle fee recording and payment.
Conduct regular meetings/calls with assigned contracting officer for the applicable contract vehicles.
Escalate matters with government counterparts that require expedited review or where efforts have stalled.
Drive Contractor Assessment Visits (CAVs), Quarterly Business Reviews (QBRs), or related recurring reviews.
Assist Vendor Management team with obtaining required information from vendor partners to comply with contract vehicle requirements, such as:
Commercial product certification
Partner discounting info
Trade Agreement Act Certificate
Information on non-standard discounts
Commercial price lists
Vendor Authorizations; GSA Letter of Supplies
Warranties/guarantees
Maintenance/repair policies and pricing
Assist accounting with closeout activities, as needed, for orders under the applicable contract vehicle.
Maintain complete confidentiality of sensitive information.
Perform administrative support duties for the department, and other contract support projects and assignments, as needed.
Engage with government counterpart to explore new vehicles opportunities or opportunities for expansion of existing vehicles where possible
Perform all other duties, as assigned.

Benefits

Comprehensive Health, Dental, and Vision plans
Premier 401k retirement plan with corporate matching and a 529 college saving plan
Tax-advantaged Health Savings Account and Dependent Care Flexible Spending Account options
Legal Resources
Generous work/life balance opportunities supported by a PTO bank, paid holidays, leave programs and additional flex time off
Employee referral program
Employee recognition, gift and reward program
Tuition reimbursement for continuing education
Remote or hybrid work options
Engaging company events such as team building activities, annual awards and kick-off parties
Health and wellness-focused activities
Relaxation Spaces
In-office gourmet coffee, tea, fresh fruit and healthy snacks
Corporate GREEN approach – tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices