Vendor Relations Coordinator

Pleasant Valley Corporation•Medina, OH

2d•Onsite

About The Position

Vendor Relations Coordinator Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management! PLEASANT VALLEY CORPORATION , a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Construction, Facility Management, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions. WE OFFER: An exceptional culture and positive work environment Competitive earnings Comprehensive benefits Personal recognition Individual development opportunities A clear path for career advancement! Shift M-F | 8:30a – 5:00p Work Location Onsite – Medina, Ohio Division Shared Services Team Legal & Compliance Reports To General Counsel Job Purpose The Vendor Relations Coordinator is responsible for minimizing organizational risk by overseeing the evaluation, verification, and approval process of contractors and subcontractors selected to support our client needs of multiple business divisions. This role ensures all vendors meet and maintain compliance with PVC standards through ongoing relationship management and performance monitoring.

Requirements

Experience in Vendor Relations: Minimum of one year of experience in a vendor relations or similar role required.
Education & Experience: Bachelor’s degree in Business Administration preferred; alternatively, candidates with one to three years of related experience (with a degree) or three to five years of experience (without a degree) will be considered.

Responsibilities

Vendor Compliance Review: Evaluate submitted vendor documentation—including trade licenses, W-9/SS4 forms, and insurance certificates—to ensure alignment with company standards and regulatory requirements across all serviced states.
Risk Mitigation & Contract Management: Review and negotiate Master Subcontractor Agreements (MSAs) to ensure contract language is acceptable, consistent, and mutually agreed upon by both parties.
Performance Monitoring & Reporting: Generate and maintain detailed weekly, bi-weekly, and monthly reports to track vendor compliance status, escalate persistent non-compliance, and support business divisions with vendor accountability.
System Support & Onboarding: Provide technical assistance to vendors using PVC Connect, including guidance through onboarding steps and portal functionalities to support smooth and timely setup.
Issue Resolution & Stakeholder Collaboration: Serve as a liaison between vendors and internal teams to mediate disputes, address payment and pricing concerns, and ensure resolution of escalated issues through cross-functional collaboration.