VFX Coordinator, US Series VFX Department

Amazon • Culver City, CA

1d • $26 - $47

About The Position

As a VFX Coordinator on our US Series team, you will be partnering with the US Series VFX Executives to advise on and understand the complexities that come with supporting projects from pitch to play. We are looking for someone who has enough experience and intuition to see a show as a whole and help to set it up for success, and can anticipate how and when to engage actively to keep it on the rails. Your proactive approach will allow you to play a central role in understanding our cross-functional partners from across the studio and know when to engage. You will be a sounding board as a partner to the US Series VFX Executives, and provide organizational support on vendor management, budgets, and other administrative duties to keep our shows on track.

Requirements

• 3+ years of on-set experience as a production coordinator or 2+ years of experience in an executive/administrative assistant position.
• Understanding the basic principles and terminology of the visual effects workflow process.
• Knowledge of creative, production, post production processes and related workflows.
• Knowledge of digital audio and video file formats; and a technical understanding of the visual effects process.
• Working knowledge of outside VFX and Virtual Production facilities and freelance talent.
• Extremely organized and detail oriented. Perfectionist – loves and lives by process. Excellent time management skills.
• A love of data and efficiency through using technology to solve problems.
• 5+ years of VFX experience.
• Strong interpersonal skills accompanied with a high degree of sensitivity for confidentiality.
• Must be excellent in both oral and written communication techniques
• Must be able to gather data and return reliable, pertinent information to executive for action.
• Must be multi-task oriented with an excellent sense of priority; logic and objectivity, highly organized and capable of handling a number of sensitive and important issues simultaneously.
• Anticipatory Planning & Management - Acts on behalf of the US Series VFX Executives in areas such as follow-up, monitoring calendar for conflicts, and communicating requests for information and routing to the appropriate person.
• Even-tempered, grace under pressure and collaborative problem-solving abilities.
• Conceptual/Critical Thinking - Keeping abreast of the business matters addressed to the US Series VFX Executives and Global Head of Visual Effects, utilizing the appropriate resources to ensure accurate and timely information/data gathering and follow-up on all issues.
• Willingness to continue learning to ensure understanding of current production process.
• Know how to navigate and cross-communicate within the studio and show level.
• Passionate about Amazons Culture and Leadership Principles in the workplace.
• Meets/exceeds Amazon’s leadership principles requirements for this role
• Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Nice To Haves

• Familiarity with production and post software such as Shotgrid, Movie Magic Budgeting, FileMaker, PIX, Cinesync, RV, Tableau, and newer platforms such as Moxion is a plus.

Responsibilities

• Manage daily, weekly, monthly schedules for US Series VFX Executives and assisting with reporting up to the Global Head of Visual Effects
• Assist in the breakdown of scripted materials to determine scope of visual effects
• Provides assistance as needed with all aspects of VFX production; from development and pre-production through final delivery.
• Frequently collaborates with and supports efforts to create better alignment between internal departments, Prod Execs, and creative Execs.
• Liaise between vendors, crew, and internal teams to improve cross vertical information flow.
• Tracks and manages VFX schedules, keeping stakeholders apprised of status.
• Supports the US Series VFX Executives in tracking and maintaining VFX script breakdowns, budgets, and weekly progress reporting.
• Facilitates VFX reviews with creative teams and relay feedback as needed.
• Assist in the preparation of bid packages for vendor partners as well as general coordination of the bidding process: Creation of Aspera accounts, gathering of all project materials, bid template prep for vendor partners, creation of bid briefs, and other bidding documents as needed
• Assist in gathering availability information for VFX show side keys (Freelance VFX Supervisors/VFX Producers)
• Prepare agendas and presentations for management meetings; coordinate meeting summaries; ensure distribution to appropriate executives; monitor and/or follow up on items
• Compile, distribute, and store production documents (e.g., contracts, call sheets, calendars, vendor lists, reports and schedules) on the studio network
• Maintain a checklist for each show to ensure major milestones are met (e.g. budget lock, budget approval, kick-off calls, deliverables, international filming activity, etc.)
• Facilitate communication with the show level and studio departments (e.g. casting, business affairs, legal, finance, PR/marketing, etc.)
• Coordinate kick-off calls with development for each individual project
• Update and distribute studio contact lists and ensure that they are managed per studio requirements.
• Maintain relationships with global vendors, studio and show level counterparts
• Track show wrap-out memos and storage facilities for asset transfer and disposal as needed
• Assist and facilitate general requests and communication to ensure shows are following studio guidelines and procedures.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed