Wedding & Event Assistant
About The Position
Wedding & Event Assistant Part-time, 20-25 hours per week - Nights and weekends Help Create Once-in-a-Lifetime Moments at the Botanical Gardens Love weddings, celebrations, and magical spaces filled with flowers? Thrive on making people feel welcomed, cared for, and wow’d ? The Botanical Gardens is looking for an enthusiastic Wedding & Event Assistant to help bring unforgettable moments to life—one event at a time. From “I do” to cocktail parties, proposals, photo shoots, and corporate celebrations, you’ll be part of a passionate events team that creates meaningful experiences rooted in our Wow, Wonder, and Welcome culture.
Requirements
- High school diploma (or equivalent)
- At least 1 year of experience in hospitality, weddings, or events
- Ability to juggle multiple details in a fast-paced environment
- Strong written and verbal communication skills
- Comfortable using Microsoft Word, Excel, Outlook, and social media
- Excited to be part of people’s biggest life moments
- Positive, reliable, self-motivated, and team-oriented
- Organized, detail-loving, and proactive
- Creative problem-solvers with strong interpersonal skills
- Passionate about healthy, respectful workplace relationships
- Able to lift up to 50 lbs and stay active throughout event days
- Comfortable working in all weather conditions, including summer heat
Responsibilities
- Be the friendly, calm, professional face our clients and guests remember forever
- Build positive relationships with couples, vendors, caterers, and collaborators
- Communicate clearly and kindly during rehearsals, drop-offs, and event days
- Make every interaction feel thoughtful, inclusive, and memorable
- Help plan and execute weddings, receptions, rehearsals, showers, parties, corporate events, proposals, photo sessions, and more
- Coordinate events from set up to breakdown (yes, tables and chairs included!)
- Lead by example to ensure every guest feels welcomed and cared for
- Collaborate with teammates to create 5-star client experiences and glowing reviews
- Partner with the Marketing team to help showcase our events
- Manage event supplies, inventory, and shared calendars
- Schedule client appointments and support post-event follow-ups like thank-you notes
- Work across departments to support fundraising and internal events
- Represent the Botanical Gardens with professionalism, warmth, and positivity
- Keep everyone informed using shared calendars and organizational software
- Be flexible—events happen evenings, weekends, and holidays
- Treat all people with respect, fairness, and inclusivity
- Support diversity, equity, inclusion, and accessibility efforts
- Maintain punctuality, professionalism, and a polished appearance
- Follow organizational policies and support your teammates
- Jump in to help with special events and additional duties as needed
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
