Wildwood Events Coordinator

Laika • Hillsboro, OR

1d • Onsite

About The Position

The Wildwood Events Coordinator supports the Sr Manager, Marketing Partnerships & Experiences and the Sr Wildwood Events Producer with administrative assistance and event planning for the Wildwood theatrical release campaign. This will be a temporary 10-month position.

Requirements

• 2 - 3 years of relevant work experience in administrative support, coordination, or event management.
• Strong organizational skills with the ability to multi-task, prioritize, and thrive under pressure while meeting deadlines in a fast-paced environment.
• Data entry and database management experience; accounting and invoicing experience preferred.
• Strong creative problem-solving and critical thinking skills.
• Excellent written and verbal communications skills with the ability to interact with internal departments and external partners, agencies, and vendors while demonstrating a high degree of professionalism.
• Ability to work both individually and collaboratively.

Responsibilities

• Facilitate agenda preparation, note-taking, and follow-up tracking for meetings with external partners, agencies, and vendors.
• Organize shared team files, data, and marketing assets in Microsoft SharePoint.
• Update and maintain relevant project details in project management software (i.e., Airtable, ShotGrid).
• Provide coordination support across events, brand activations, partnerships, and related initiatives.
• Maintain operational support for various projects by handling scheduling, travel bookings, event logistics, and expense reports.
• Facilitate communication with external partners, agencies, and vendors, and manage related administrative needs including invoicing, billing, scheduling, and calendar coordination.
• Assist with on-site event operations, providing administrative and logistical support during live events, as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed