Workplace Coordinator
About The Position
Industrial Electric Mfg. (IEM) is the largest independent full-line manufacturer of custom power distribution systems in North America. Founded more than 75 years ago in Fremont, California, IEM grew alongside Silicon Valley and today operates over 1.7 million square feet of manufacturing capacity. With $1B+ in annual sales and 10,000+ commissioned projects across technology, data centers, commercial, energy, utilities, healthcare, industrial, and infrastructure markets, IEM continues to deliver exceptional product quality, dependable service, and the flexibility to meet complex technical requirements at scale. PURPOSE OF POSITION: The Workplace Coordinator is responsible for ensuring a positive and productive work environment at the Jacksonville IEM office. This person will be the first face visitors and employees see when they walk into IEM. They have the important job of making a great first impression and answering and directing inquiries. In addition, they will support the rollout of workplace programs and initiatives and help oversee day-to-day operations, including ad hoc administrative needs. The Workplace Coordinator partners closely with vendors and internal teams and helps maintain a space that reflects the company’s culture while supporting ongoing business growth. Ideal Candidate Profile The ideal candidate is customer-focused, organized, and adaptable, with the ability to manage multiple priorities in a fast-paced environment. This person is approachable, resourceful, and comfortable supporting both employee experience and operational needs. Experience with tools such as Microsoft Office Suite, SharePoint, and Verkada is a plus.
Requirements
- High school diploma or GED required
- 3+ years of receptionist/administrative assistant and/or front desk experience
- Flexibility and customer focus are a must
- Excellent organizational, written and verbal communication skills
- Ability to multitask and maintain attention to detail
- Proficiency in Microsoft Office Suite and ability to learn new systems quickly
Nice To Haves
- Experience with tools such as Microsoft Office Suite, SharePoint, and Verkada is a plus.
Responsibilities
- Greet, welcome and direct on-site visitors in a friendly and professional manner
- Monitor visitor management system and issue visitor badges
- Answer intercom, phone and in-person inquiries, providing general information to guests and employees
- Receive mail and packages and assist with distribution
- Perform administrative tasks such as mailing, data entry, printing badges, etc.
- Maintain a safe, clean, and organized office environment
- Order and manage office and break room supplies
- Assist with updating workplace documents, policies and procedures
- Partner with vendors and internal teams to ensure a seamless employee experience
- Help organize and execute office-wide onsite events, special meetings and VIP visits
- Collect feedback and data from employees to support continuous improvement efforts
- Support larger workplace projects and space planning initiatives
- Cross-collaborate with other teams and/or senior management
- Assist the broader facilities team, from admin-type tasks to rolling up your sleeves and moving items that weigh up to 20lbs
Benefits
- We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
