Workplace Coordinator

Maven Recruiting Group • Menlo Park, CA

1d • $27 - $35 • Onsite

About The Position

Our client is seeking a Workplace Coordinator serve as the face and heartbeat of its Menlo Park office. This individual will deliver a best-in-class workplace experience for employees, founders, partners, and distinguished guests. This role is ideal for someone who thrives in a high-performance, fast-paced environment and takes pride in creating seamless, elevated in-office experiences. You will be the first impression of the firm and play a critical role in maintaining a professional, welcoming, and operationally excellent environment.

Requirements

• Professional.
• Hospitable.
• Detail oriented.
• Great communicator.

Responsibilities

• Serve as the primary point of contact for employees and guests, delivering a polished, first-class reception experience and ensuring meeting spaces are fully prepared.
• Anticipate needs, provide hands-on assistance to visitors and employees, and ensure seamless daily office operations.
• Oversee conference room scheduling, manage daily office calendars, and coordinate reservations to optimize space utilization.
• Manage visitor registration, badge coordination, mail handling, and adhere to all security and emergency protocols.
• Maintain office and kitchen inventory, oversee workplace upkeep, and liaise with vendors and courier services.
• Provide first-level AV assistance, support onsite events, and contribute to office analytics by tracking trends and usage data.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed