Workplace & People Coordinator

Forterra • Clarksburg, MD

11d • $25 - $29 • Onsite

About The Position

We are seeking a Workplace & People Coordinator to serve as a key front-of-house ambassador for our offices and support our People & Talent operations. This role blends traditional workplace administration, office operations, and talent coordination—requiring strong organizational skills, excellent technical fluency, and a service-oriented mindset. You will manage visitor check-ins, partner with Facilities on workplace logistics, coordinate interviews and candidate experiences, and support new hire arrivals. The ideal candidate is highly comfortable with scheduling systems and collaboration tools and will play a vital part in ensuring a professional and seamless experience for candidates, employees, and visitors alike.

Requirements

• 2+ years of experience in office administration, workplace coordination, recruiting coordination, or a related role.
• Strong technical proficiency MS Office and HR software products.
• Comfortable learning and navigating digital workplace tools and collaboration platforms.
• Excellent communication skills and a professional, service-oriented demeanor.
• Strong organizational skills with the ability to manage multiple priorities and complex scheduling.

Nice To Haves

• Experience supporting high-volume interview scheduling and candidate communication.
• Prior experience partnering with facilities or managing workplace logistics.
• Demonstrated ability to troubleshoot minor technical or scheduling issues independently.

Responsibilities

• Workplace & Office Operations Serve as the primary front-of-house representative for our offices, greeting visitors, interviewees, and employees.
• Manage visitor check-ins, Outlook calendars, and internal communication channels to coordinate meeting and arrival logistics.
• Partner with the Facilities team to support daily office operations, inspections, seating, vendor coordination, workspace readiness, and general workplace issue resolution.
• Assist with setup and support for hybrid meetings and office events.
• Talent & Experience Coordination Coordinate interview scheduling across hiring managers, candidates, and interview panels using Outlook and Rippling.
• Serve as a primary point of contact for interviewees--providing clear communication on logistics, scheduling, travel, and basic accommodations.
• Assist with travel coordination through Egencia as needed.
• Support new hire onboarding logistics, including first-day arrivals and system access coordination.
• Collaboration Work closely with the People & Talent team, hiring managers, and Facilities to ensure a cohesive workplace for employees and experience for candidates and new hires.
• Maintain accurate digital records related to scheduling, workplace operations, and recruiting support.

Benefits

• Premium Healthcare Benefits: Three plan options, including an HSA-eligible plan, with Forterra covering 80% of the plan premium for you and your dependents.
• Basic Life/AD&D, short and long-term disability insurance plans 100% covered by Forterra, plus the option to purchase additional life insurance for you and your dependents.
• Extremely generous company holiday calendar including a winter break in December.
• Competitive paid time off (PTO) offering 20 days accrued per year.
• A minimum of 7 weeks fully paid parental leave for birth/adoption.
• A $9k annual tuition reimbursement or professional development stipend.
• Fully stocked beverage refrigerators with all the Celsius your little heart desires.
• 401(k) retirement savings plan, including traditional, Roth 401(k), and after-tax deferral with company match up to 4%

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed