Workplace Substance Abuse Program (WSAP) Coordinator

ORAU•City of Schenectady, NY

47d•Remote

About The Position

Workplace Substance Abuse Program Coordinator Positions: 2 Work Locations: Liberty Street Site – 600 Liberty Street, Schenectady, NY Knolls Laboratory Site – 2401 River Rd, Niskayuna, NY Bettis Laboratory Site – 814 Pittsburgh-McKeesport Blvd, West Mifflin, PA Naval Reactors Facility (NRF) – Route 20/26 Lincoln Blvd, Scoville, ID Approved Remote Location Oak Ridge Associated Universities (ORAU) is seeking full-time temporary employees to support operations at the Naval Nuclear Laboratory (NNL) sites. These positions are part of a one-year base contract with the potential for two additional option years, offering an excellent opportunity to contribute to critical national security programs while gaining valuable experience in a dynamic, mission-driven environment. Position Summary The WSAP Drug Testing Coordinator is responsible for managing all aspects of the Workplace Substance Abuse Program (WSAP) drug testing process for employees and subcontractors. This includes scheduling, notifications, coordination with third-party vendors, reconciliation of test results, and maintaining accurate records in compliance with Buyer’s established procedures. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively with managers, employees, subcontractor points of contact, and testing vendors

Requirements

Must be able to obtain and maintain the required security clearance level (DOE L or Q as applicable)
Associate Level: Bachelor’s degree + 1 year HR operations experience OR Associate’s degree + 5 years experience OR High school diploma + 9 years experience
Specialist Level: Bachelor’s degree + 3 years HR operations experience OR Associate’s degree + 7 years experience OR High school diploma + 11 years experience

Nice To Haves

Experience with drug testing coordination and compliance programs.
Strong communication and interpersonal skills for engaging with managers and subcontractor POCs.
Ability to manage multiple priorities and meet strict deadlines.
Proficiency in maintaining accurate records and using tracking systems.

Responsibilities

Prepare weekly drug testing schedules for FMP employees and ensure timely communication with managers via email, phone, and messaging until contact is confirmed.
Register individuals testing at offsite facilities in the third-party system.
Create and distribute notification forms with test details (name, date, time) and send to appropriate managers.
Schedule on-site escorts for collectors and maintain constant communication during testing days to manage changes.
Update reconciliation tracking database after each test and ensure results are received for all tested employees.
Respond to Medical Review Officer (MRO) inquiries within 3 business hours and report any positive results to stakeholders within 3 hours.
Escalate any issues promptly.
Quarterly, update subcontractor clearance holder lists and send to third-party vendor for random selections.
Notify subcontractor WSAP points of contact of selections and register individuals in the third-party system.
Reconcile test completion within 2 business days and track results in a spreadsheet.
Respond to MRO inquiries and report positive results within required timeframes.
Ensure schedules are completed prior to testing day and collectors are confirmed.
Maintain accurate records of all notifications, appointments, and reconciliations.
Communicate clearly and professionally with all stakeholders throughout the process.