Worship Administrative Assistant

Doxa Church•Rocklin, CA

2d•$23 - $25•Hybrid

About The Position

The Worship Ministry at Doxa Church is looking for a Part Time Administrative Assistant to provide support remotely and occasionally onsite for meetings and team projects. An ideal candidate for this position is someone who is proactive and resourceful, able to work with limited interaction with management. This role would work best with someone who is looking for part time employment and has flexibility to serve the ministry during peak seasons (Easter, Christmas, Kids Camp, etc) and also enjoy a lighter schedule in the quieter seasons of ministry (post project completion, post special services, etc). Having a worship or musical background is not a requirement for this position, we are primarily looking for someone with strong administrative skills. Summary: The Worship Administrative Assistant supports the Worship Pastor and Worship Ministry through effective administrative support, helping advance the mission and vision of Doxa Church.

Requirements

Have a clear testimony of faith in Jesus Christ and a passionate, growing, personal relationship with Him.
Be a member of Doxa Church and wholeheartedly embrace its doctrine and mission.
This person must be humble, loyal, trustworthy, capable, flexible, detail-oriented, able to hold confidence and have a servant’s heart. In addition, this individual must be able to comprehend and implement the vision and initiatives of Doxa Church and possess excellent clerical, organizational, and computer skills with good interpersonal competencies.
Excellent written communication skills.
Extremely organized with attention to detail.
Self starter with the ability to efficiently work offsite/remotely.

Responsibilities

Provide comprehensive administration, communication, scheduling and organizational support.
Correspond and schedule membership interviews on behalf of Worship Pastor.
Email Correspondence on behalf of Worship Pastor as assigned.
Manage and submit Expensify reporting.
Planning Center Services pastoral role scheduling; preaching, communion lead.
Planning Center Services data input; sermon notes and data as assigned.
Provide administrative support for the Communion Team and act as liaison to Communion Team Leads or Communion Deacons.
Manage the ordering and coordinating of all meals for the worship ministry on Sundays or any team event.
Manage and submit all Payment Request Forms.
Manage Volunteer Onboarding Process from start to finish.
Assist in the execution of events and projects as directed.
Manage ministry tasks as assigned by the Worship Pastor.
Manage and coordinate all logistics for bringing in 3rd Party contract leaders.
Provide administrative detail cross-departmentally for All Church Prayer & Worship nights.
Administrative execution of all Doxa Worship related projects.
Correspondence for all necessary people and parties related to projects.
Schedule necessary people for studio recordings.
Manage and keep track of all related contracts.
Manage and coordinate logistics for 3rd Party contract labor.