Internal Job Posting - Account Clerk III

City of Alton • Alton, IL

2d • Onsite

About The Position

ACCOUNT CLERK III’s role within the big picture of the City’s overall success.
The Account Clerk III is responsible for performing specialized financial, payroll, and administrative tasks with a focus on accounts payable and the management of pension-related payments. This position processes invoices for City accounts payable, manages payroll for retired fire and police personnel, and serves as the backup payroll clerk for the City. The role also involves assisting with general financial inquiries, providing front-line customer service, and offering support to other account clerks when needed.

Requirements

• Education High School Diploma_GED
• Two years of previous relevant work experience is required.
• OR 6 hours college-level accounting
• Knowledge of municipal accounting practices and accounts payable procedures.
• Knowledge of pension fund payroll processes and government retirement systems.
• Knowledge of financial software and office administration systems.
• Skill in processing high volumes of financial data accurately and efficiently.
• Skill in payroll and benefits recordkeeping.
• Skill in Microsoft Excel, Word, and financial databases.
• Skill in professional communication with internal staff and external vendors.
• Ability to manage sensitive and confidential payroll and pension data.
• Ability to interpret and apply policies and procedures consistently.
• Ability to provide courteous and knowledgeable customer service.

Responsibilities

• Process Accounts Payable: Prepares, enters, and verifies invoices and payment vouchers for all City departments in compliance with financial policies.
• Manage Pension Payroll: Handles payroll processing, payment and annual 1099R documents for the Fire Pension Fund.
• Serve as Backup Payroll Clerk: Acts as the backup to the City’s primary payroll clerk and processes City payroll as needed.
• Maintain Financial Data: Enters, updates, and maintains financial and vendor data, including all tax-related documents, in the City accounting systems.
• Assist with Utility Billing: Responds to trash billing inquiries, processes adjustments, and prepares related invoices.
• Provide Customer Service: Answers phones, assists at the front counter, and responds to internal and external questions regarding accounts payable and billing.
• Support Office Operations: Provides general office support including filing, document preparation, and covering duties for other Account Clerk staff as necessary.
• The individual in this role is expected to contribute to the team's efforts by completing other related tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED