Accounting and Administrative Assistant (Part Time)

Topcon Positioning Systems • Pensacola, FL

23h • $22 - $25 • Onsite

About The Position

For over 90 years, Topcon’s vision has been to solve societal challenges around the globe. In healthcare, we are developing innovations that improve patients’ health and quality of life. We empower eye care providers with advanced imaging, diagnostic solutions, and intelligent data technology. Our robotic devices deliver simplicity without compromise, by capturing clear images with the push of a button. By joining Topcon Healthcare, you become part of a growing, diverse, global team. With office locations throughout North America, whether you are on-site, remote, or hybrid, our culture empowers you to contribute to company and personal success each day. At Topcon Healthcare, you can grow your career, gain new perspectives, and help address society’s most pressing challenges. If you have drive, passion, and a desire to be part of a collaborative team, we want to hear from you. At Topcon Healthcare, we don’t wait for the future. We invent it. Join us. Learn more about working with us at topconcareers.com We are seeking a dependable and detail-oriented Accounting and Administrative Assistant to support basic accounting and recordkeeping functions as well as day-to-day office operations. This role helps ensure financial records, vendor information, and internal documentation remain organized and up to date while also supporting general office needs. The ideal candidate is highly organized, comfortable working with financial information, and able to manage recurring administrative tasks with accuracy and consistency. Prior experience supporting accounting or bookkeeping functions is helpful but not required. This is a part-time position requiring approximately 20 hours per week. The role is onsite at our Pensacola office Monday through Friday, with a schedule of roughly 4 hours per day. Exact daily hours may have some flexibility depending on office needs.

Requirements

• Strong organizational skills and attention to detail
• Comfortable working with financial information and maintaining accurate records
• Proficiency with common office software such as Microsoft Excel, Word, and Outlook or Google Workspace
• Ability to manage digital files and maintain consistent documentation processes
• Basic understanding of bookkeeping concepts such as invoices, payments, receipts, and reconciliations
• Strong communication skills when interacting with vendors and internal team members

Nice To Haves

• Familiarity with accounting software such as QuickBooks, Xero, NetSuite, or similar platforms is helpful
• Experience using collaboration tools such as Microsoft Teams, Slack, or shared cloud file systems (OneDrive, Google Drive, Dropbox)

Responsibilities

• Assist with accounts payable, accounts receivable, and bank reconciliation recordkeeping
• Maintain organized financial and operational documentation
• Monitor and update internal tracking systems and shared team resources
• Support vendor communication and documentation management
• Help maintain accurate records related to transactions, deliveries, and company expenses
• Support basic bookkeeping processes such as reconciliations and document management
• Provide administrative support to accounting and operations teams
• Assist with incoming mail and check handling
• Maintain organized office filing systems and administrative records
• Assist with purchasing and routine office-related requests

Benefits

• Topcon offers a comprehensive benefit package for this position including medical, dental, vision, life insurance, disability insurance, tax saving spending accounts a 401(k) plan with employer match, tuition reimbursement in addition to other perks and benefits.
• We also offer time off for our employees to recharge.
• Our employees are eligible for paid company holidays, paid personal time off, and paid sick time that meets or exceeds state/local requirements.
• For hourly (“non-exempt”) employees, we offer personal paid time off which accrues in accordance with local standards.
• For salaried (“exempt”) employees, we offer a flexible paid time off policy giving you flexibility to take time when needed, while supporting business needs.
• All paid time off policies are in accordance with or exceeding local law.
• Employees working at least 30 hours per week are eligible for our Health and Welfare benefit package.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed