Accounting Assistant

Charles County Public Schools•La Plata, MD

About The Position

Processes a high volume of invoices, purchasing card transactions, and other payments. Processes all accounts payable disbursements in compliance with financial policies and procedures; reviews purchasing card transaction logs in the assigned workload. Reviews, researches, reconciles balances, and resolves issues with vendor accounts, purchase orders, and invoices prior to issuing payments; the ability to utilize a variety of payment methods, including live checks, ACH, and Virtual payments. Reviews, corrects, and confirms that source documents have all documentation, appropriate signature approval, and correct account codes for payment; verifies amounts to be paid are accurate prior to data entry. Prioritize payment to obtain cash discounts and validate amounts invoiced by footing and crossfooting. Reviews invoices from suppliers for assurance that sales tax has not been assessed. Communicates with school and office personnel as required to either pay or cancel purchase orders outstanding. Reviews supplier listing for duplicate vendors, inactive suppliers, or changes to vendor payment addresses and notifies Executive Assistant of Fiscal Services of changes needed to the vendor file. Process all payments for payroll withholdings and deductions, as well as employee reimbursements. Other duties as assigned

Requirements

A.A. degree or higher recommended with relevant coursework in accounting or related field.
Minimum of two (2) years of progressive professional accounting or bookkeeping experience that includes accounts payable responsibilities required.
A thorough knowledge of accounts payable/accounting procedures and practices.
Ability to understand and apply established policies and procedures in the day-to-day maintenance of financial records.
Excellent organizational skills, ability to accomplish multiple projects, meet weekly deadlines, and pay attention to detail.
Good computer literacy skills in Oracle, MS Word, Excel, Outlook, Internet, etc.
Excellent verbal, written, analytical, and human relations skills.
Ability to be flexible, prioritize time effectively, team-oriented, and a willingness to take on more responsibility as needed.
Ability to reconcile vendor statements and handle vendor disputes.
Knowledge of purchasing card and procurement procedures.
Strong work ethic and self-motivated.

Responsibilities

Processes a high volume of invoices, purchasing card transactions, and other payments.
Processes all accounts payable disbursements in compliance with financial policies and procedures; reviews purchasing card transaction logs in the assigned workload.
Reviews, researches, reconciles balances, and resolves issues with vendor accounts, purchase orders, and invoices prior to issuing payments; the ability to utilize a variety of payment methods, including live checks, ACH, and Virtual payments.
Reviews, corrects, and confirms that source documents have all documentation, appropriate signature approval, and correct account codes for payment; verifies amounts to be paid are accurate prior to data entry.
Prioritize payment to obtain cash discounts and validate amounts invoiced by footing and crossfooting.
Reviews invoices from suppliers for assurance that sales tax has not been assessed.
Communicates with school and office personnel as required to either pay or cancel purchase orders outstanding.
Reviews supplier listing for duplicate vendors, inactive suppliers, or changes to vendor payment addresses and notifies Executive Assistant of Fiscal Services of changes needed to the vendor file.
Process all payments for payroll withholdings and deductions, as well as employee reimbursements
Other duties as assigned