Accounting Coordinator - Inventory, Receiving & Accounts Payable
About The Position
The Accounting Coordinator supports daily accounting operations related to inventory, receiving, and Accounts Payable. This role is responsible for managing purchase orders, processing invoices, and reconciling inventory across multiple warehouse systems to ensure accuracy and efficiency. The coordinator ensures timely and accurate invoice entry, maintains clear communication with vendors and internal teams, and assists with weekly inventory closing procedures. Working closely with warehouse staff, vendors, and various internal departments, this position helps resolve discrepancies and maintain accurate financial and inventory records.
Requirements
- A minimum of 1 year receiving/inventory/procurement experience preferred
- Must have computer skills of high-volume data entry and basic math skills
- Strong attention to detail and accuracy in data entry and reconciliation.
- Ability to manage multiple tasks and deadlines in a fast-paced environment.
- Effective written communication skills for vendor and internal correspondence.
- Strong problem-solving and analytical abilities related to inventory and invoice discrepancies.
- Ability to collaborate with cross-functional teams including accounting, warehouse operations, and vendors.
- Excel experience
- Must have High School Diploma
Responsibilities
- Review and close open purchase orders at the beginning and end of each business day.
- Receive vendor invoices and match them with corresponding purchase orders in the warehouse management system to transmit to the accounting system for payment.
- Manage and respond to daily internal and vendor-related email inquiries.
- Communicate daily with vendors regarding missing invoices.
- Notify appropriate leadership of product price variances and shortages via email.
- Coordinate closely with warehouse staff to obtain invoices, Bills of Lading (BOL), Proofs of Delivery (POD), and resolve receiving-related issues.
- Escalate unresolved receiving issues to management when necessary.
- Manage the weekly inventory close and communicate any errors requiring resolution.
- Send weekly inventory close reminder emails to relevant teams.
- Investigate and resolve inventory discrepancies, including re-reconciliations, negative inventory balances, and missing product costs during weekly close
- Close weekly inventory periods in the system for all warehouse operations.
- Generate reports from warehouse systems as needed
- Work closely with fellow Accounting Coordinator to ensure smooth coordination of responsibilities.
- Escalate inventory-related system closing issues to management during weekly close.
- File, maintain and organize records of invoices.
- Mandatory participation in the monthly physical inventory - one Saturday a month.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
