Accounts Payable & Accounting Coordinator

ROCKHURST UNIVERSITY•Kansas City, MO

2d•Onsite

About The Position

The Finance Office at Rockhurst University is looking for an energetic and detail-oriented individual to join our team. The Accounts Payable and Accounting Coordinator ensures timely and accurate payments to vendors and record payments to the General Ledger. Founded by the Jesuits in 1910, Rockhurst is a comprehensive university of 3,000 students that offers more than fifty undergraduate, master’s, and doctoral programs taught by nationally recognized faculty. Rockhurst emphasizes learning, leadership, and service. Our mission is to transform lives by creating a learning community centered on excellence in undergraduate liberal and graduate education. Rockhurst is Catholic and Jesuit, involved in the life and growth of the city and the region, and committed to the service of the contemporary world. We employ approximately 500 faculty and staff. Primary duties for the position include the following: Entering invoices for various payment methods in a timely fashion. Processing payments through various methods in a timely fashion. Entering purchase order (PO) information and maintain documentation. Route invoices for coding and approval in accordance with policies and procedures. Handle all aspects of the purchasing card process including - ordering of new cards, collecting Corporate Card Responsibility forms, training new users, notifications for coding and approval deadlines, formatting and loading monthly expense detail to the general ledger, and researching/resolving fraudulent activity reports. Collaborate with the IT and Finance/Human Resources departments in the development and optimization of ERP processes. Assist in the procurement function of acquiring goods and services for the University. Assist with internal audits of the purchasing process to ensure policies and procedures are being followed. Produce monthly, quarterly, and annual reporting. Train and supervise Finance Office student workers. Other duties include office administration tasks such as ordering supplies, greeting at the front desk, collecting I9 documentation and student worker contracts, and other projects assigned by members of the Finance & Human Resources suite.

Requirements

Bachelor’s degree plus equivalent experience.
Experience with Microsoft Office suite
Strong organizational, analytical, interpersonal, written and oral communication skills.
Ability to interact professionally with a diverse group of individuals.
Effective project management skills; detail and deadline oriented.

Responsibilities

Entering invoices for various payment methods in a timely fashion.
Processing payments through various methods in a timely fashion.
Entering purchase order (PO) information and maintain documentation.
Route invoices for coding and approval in accordance with policies and procedures.
Handle all aspects of the purchasing card process including - ordering of new cards, collecting Corporate Card Responsibility forms, training new users, notifications for coding and approval deadlines, formatting and loading monthly expense detail to the general ledger, and researching/resolving fraudulent activity reports.
Collaborate with the IT and Finance/Human Resources departments in the development and optimization of ERP processes.
Assist in the procurement function of acquiring goods and services for the University.
Assist with internal audits of the purchasing process to ensure policies and procedures are being followed.
Produce monthly, quarterly, and annual reporting.
Train and supervise Finance Office student workers.
Other duties include office administration tasks such as ordering supplies, greeting at the front desk, collecting I9 documentation and student worker contracts, and other projects assigned by members of the Finance & Human Resources suite.