Accounting Coordinator (Sales Support & Billing Operations)

Herzig Engineering•Kansas City, MO

20h

About The Position

Herzig Engineering is one of the leading companies in our field with over 25 years of experience in electrical engineering and safety consulting. We are seeking a highly organized and detail-oriented Accounting Coordinator to join our team. This role supports the accounting department while working closely with Sales and Project Management to ensure customer orders, billing, and financial transactions are processed accurately and efficiently. The Accounting Coordinator plays an important role in supporting our order-to-cash process, including customer onboarding, purchase order entry, invoicing, and expense reconciliation. The ideal candidate will be comfortable communicating with both internal teams and customer contacts while maintaining high standards of accuracy and professionalism. Working at Herzig Engineering means being part of a collaborative team environment that values accuracy, accountability, and excellent customer service. We offer competitive salaries, group health insurance, vision, dental, and a 401(k) with match. Pay: Commensurate with experience

Requirements

Experience working with accounting software or ERP systems (QuickBooks, SAP, Microsoft Dynamics, or similar)
Strong proficiency in Microsoft Excel and standard office software
Excellent written and verbal communication skills
Strong organizational and time management abilities
Ability to work independently while collaborating across departments
High level of attention to detail and accuracy in financial documentation
Strong work ethic with excellent interpersonal and organizational skills
Ability to manage multiple operational tasks while maintaining attention to detail
Customer-focused mindset with strong professional communication
Ability to investigate and resolve billing or order discrepancies independently
Comfortable working in a collaborative, small-business team environment
Ability to quickly learn internal systems, accounting workflows, and client requirements

Responsibilities

Serve as the primary point of contact for new customer onboarding during the initial setup process
Complete and process required vendor forms and onboarding documentation
Perform bank account verifications and confirm accurate billing information
Coordinate with customers to ensure billing setup is completed correctly and prevent payment delays
Collaborate with Sales and Project Management teams to verify order information
Accurately enter customer Purchase Orders (POs) into the company accounting system or ERP
Maintain communication with customer contacts to resolve discrepancies in order details
Review order documentation for completeness and accuracy
Support the weekly invoicing process to ensure all billable services and products are captured
Generate and distribute invoices according to company procedures
Upload and manage invoices within customer billing portals based on client requirements
Ensure invoices meet internal accounting standards and customer compliance requirements
Execute vendor payments and schedule disbursements according to company policy
Review and reconcile financial transactions, including employee expense reports and credit card statements
Maintain organized financial records and supporting documentation