Accounting / Data Entry Clerk
About The Position
PPE Recon, Inc. and Arizona PPE are verified Independent Service Providers (ISP) specializing in NFPA 1851-compliant cleaning, inspection, and repair services for firefighter protective gear. Join our team and help keep first responders safe by ensuring their gear meets the highest standards. Position Summary The Accounting Clerk is responsible for performing day‑to-day financial transactions related to accounts payable, accounts receivable, and routine financial reporting. This role ensures accurate, timely processing of invoices, payments, receipts, and financial data. The ideal candidate is detail‑oriented, highly organized, and comfortable working in a fast-paced environment.
Requirements
- Associate degree in Accounting, Finance, or Business or equivalent work experience.
- 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting.
- Proficiency with Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, SAP, ADP Financial Suite—customize as needed).
- Strong attention to detail and accuracy.
- Excellent organizational and communication skills.
Nice To Haves
- Experience in a multi‑entity or high‑volume environment.
- Familiarity with automated AP/AR systems or ERP tools.
- Understanding of basic GAAP principles.
Responsibilities
- Process vendor invoices, ensuring proper coding, approvals, and timely entry.
- Monitor AP aging and prepare weekly payment runs.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate vendor records (W‑9s, terms, updates).
- Prepare and send customer invoices.
- Apply cash receipts and reconcile AR balances.
- Monitor past‑due accounts and support collection efforts.
- Respond to customer billing inquiries professionally and promptly.
- Prepare weekly and monthly AP/AR aging reports.
- Assist with month‑end close tasks (reconciliations, accruals, journal entries as appropriate for clerk level).
- Run and distribute recurring financial reports for internal stakeholders.
- Maintain organized digital and physical financial records.
- Support audits by providing documentation as requested.
- Assist with process improvements to increase accuracy and efficiency.
- Collaborate with team members across finance and operations as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
