Accounting Specialist

The Collection • Coral Gables, FL

10d

About The Position

Our Accounting Specialists are responsible for supporting daily accounting operations, with a primary focus on either Accounts Receivable (A/R) or Accounts Payable (A/P). These roles ensure timely, accurate processing of invoices, payments, and receipts while maintaining organized financial records and contributing to the overall efficiency of the department. Working environment is in a newly designed office space with ample desk space.

Requirements

• Associate’s degree in Accounting or related field preferred.
• 1–3 years of experience in accounts receivable, accounts payable, or general accounting.
• Automotive experience with respective accounting software experience helpful.
• Strong understanding of basic accounting principles.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, NetSuite, etc.).
• Proficient in Microsoft Office and experience with accounting software (e.g., CDK, Tekion)
• Excellent attention to detail, accuracy, and organizational skills.
• Strong communication and customer service skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Ability to remain seated at a desk and work on a computer for extended periods.
• Occasional standing, walking, and reaching as needed throughout the workday.
• Ability to lift, carry, or move items up to 10–15 lbs. (such as files, binders, or office supplies).
• Manual dexterity required for keyboarding, calculator use, and handling paperwork.

Nice To Haves

• Previous dealership experience a strong plus.

Responsibilities

• Process customer payments, including checks, ACH, credit card transactions, and wire transfers.
• Review accounting schedules on a weekly basis and collect on aged items
• Send out monthly accounts receivable statement to charge customers
• Review aged balances and credit limits for approval or denial of overrides
• Prepare and issue customer invoices and monthly statements.
• Monitor outstanding balances and follow up on past-due accounts.
• Reconcile A/R accounts and assist with month-end closing.
• Maintain accurate customer records and ensure proper application of payments
• Manage other receivable schedules
• Work with operational stakeholders to ensure timely collection of outstanding invoices
• Receipt payment received
• Process a high-volume of invoices by reviewing, coding, and processing vendor invoices for payment.
• Assist in implementing an electronic invoice approval system to improve efficiency and reduce paper
• Verify invoice accuracy, resolve discrepancies, and match invoices to purchase orders.
• Ensure expenses are recorded to the correct entity, department, GL account, and accounting period.
• Comply with financial controls, approval requirements, and verification procedures.
• Prepare weekly check runs, ACH payments, and credit card reconciliations.
• Manage vendor approval and onboarding by W-9 collection, insurance, and compliance documentation
• Reconcile A/P accounts and assist with month-end closing activities.
• Prepare and process weekly payment runs and off-cycle checks
• Research and resolve open items with vendors and internal stakeholders
• Assist in maintaining organized financial records and documentation.
• Assist in implementing an electronic invoice approval system to improve efficiency and reduce paper
• Support audits by preparing reports and providing required documentation.
• Respond to internal and external inquiries regarding billing, payments, and account status.
• Assist with special projects and other tasks as assigned.

Benefits

• Medical, Dental, and Vision Insurance
• Supplemental Benefits: Access to additional benefits such as accident insurance, critical illness insurance, and more.
• 401(k) Plan: Generous employer match and a range of investment options to help you plan for retirement.
• Paid Time Off (PTO): Flexible PTO to use for personal time, or illness.
• Vacation: Paid vacation days to recharge and enjoy time away from work.
• Holidays: Paid holidays to celebrate with family and friends.
• Birthday Off: A paid day off to celebrate your special day.
• Closed Sundays: Enjoy a day off every Sunday for work-life balance.
• And Much, Much More: Additional perks and benefits to enhance your overall employee experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree