Accounting Technician I (Sales Invoicing)

ReCon Management Services•Sulphur, LA

2d•Onsite

About The Position

Summary of Description: Provide bookkeeping, record keeping and clerical services to numerous functions on site, including procurement, inventory control, payroll, accounts payable, shipping, mechanical dispatch, data systems (i.e.: SAP) and planning/scheduling. Duties: Converting properly approved requisitions for materials/services into purchase orders. Involves working with internal stakeholders, category Leads, external suppliers, warehouse personnel, contract specialists and corporate procurement support. Running various daily reports in data systems, such as mechanical schedules, payroll or buying reports. Creating, maintaining, auditing, and validating data and reports within data systems (i.e.: SAP). Communicating, dispatching manpower and equipment needs. Track and reconcile hours worked by maintenance and operations employees for payroll purposes. Processing invoices for payment. Accounting for inbound and outbound products. Maintaining regulatory documents and other records per established record retention policy. Analyzing inventory status to recommend proper disposition of assets. Assisting Planners by issuing work plans, cost and schedule reports and work orders. Executing transactional processes and reconciling transactions on a daily basis. Recording accurately and timely. Perform other job-related duties as assigned. Due to being an in-plant position, the below referenced Job Duties have been provided by the client: Sales Invoicing Position Duties required for the posting will entail, but not be limited to: Responsible for Invoicing all goods at the appropriate price structure to locations throughout the globe. Be a key liaison with customer service to understand the terms of the shipment, as well as stay in close communication with the shipping department to verify goods departure. Invoice export items in a timely fashion to not prevent delay in customs clearance. Reconcile Shipments monthly to balance pounds and dollars to ensure no shipments were missed or billed incorrectly. Attention to detail is extremely important to ensure that pricing is correct according to location and incoterms. Provide monthly statements to customers. Excellent communication skills are required to deliver customer service to internal and external parties. Other duties as assigned and the occasional ad hoc request.

Requirements

High School Diploma or Equivalent (GED), with additional specialized training or college course work and 0 – 5 years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Proficient at spreadsheet and data base programs (Excel, Access, etc.), with emphasis on material and service PO creation and reporting.
Working experience with procurement buying/contracts and creating PO’s.
Working knowledge of procurement policies and internal control standards.
Advanced accounting and math skills.
Ability to manage multiple tasks and prioritize in a multi-faceted work environment.
Ability to communicate effectively, contribute effectively in a team environment and is customer oriented.
Excellent interpersonal, organizational and time management skills.
Strong communication skills.
Exceptional attention to detail and accuracy.
Attention to detail is extremely important to ensure that pricing is correct according to location and incoterms.
Excellent communication skills are required to deliver customer service to internal and external parties.

Responsibilities

Converting properly approved requisitions for materials/services into purchase orders.
Running various daily reports in data systems, such as mechanical schedules, payroll or buying reports.
Creating, maintaining, auditing, and validating data and reports within data systems (i.e.: SAP).
Communicating, dispatching manpower and equipment needs.
Track and reconcile hours worked by maintenance and operations employees for payroll purposes.
Processing invoices for payment.
Accounting for inbound and outbound products.
Maintaining regulatory documents and other records per established record retention policy.
Analyzing inventory status to recommend proper disposition of assets.
Assisting Planners by issuing work plans, cost and schedule reports and work orders.
Executing transactional processes and reconciling transactions on a daily basis.
Recording accurately and timely.
Responsible for Invoicing all goods at the appropriate price structure to locations throughout the globe.
Be a key liaison with customer service to understand the terms of the shipment, as well as stay in close communication with the shipping department to verify goods departure.
Invoice export items in a timely fashion to not prevent delay in customs clearance.
Reconcile Shipments monthly to balance pounds and dollars to ensure no shipments were missed or billed incorrectly.
Provide monthly statements to customers.