Project Invoicing Associate I

HNTB Corporation•Overland Park, KS

About The Position

At HNTB, you can create a career that is meaningful to you while building communities that matter to all of us. For more than a century, we have been delivering solutions for some of the largest, most complex infrastructure projects across the country. With our historic growth, it is an exciting time to join our team of employee-owners. This opportunity entails partnering with office project finance and management teams across the firm to support 4for4 performance items regarding project cost presentation and invoicing to HNTB’s Clients. This position ensures costs incurred on the project are invoiced timely, accurately and per contract billing notes to HNTBs clients. Responsible for invoicing clients in adherence to contractual obligation and are in compliance with internal and external governance requirements; these include FAR / GSA regulation. Maintains the firm's cash flow by proactively providing cost reconciliation with each monthly invoice while managing subconsultant payments and cash flow.

Requirements

High school Diploma/GED or equivalent and 2 years of invoicing or related experience.
Fully trained on basic billing process - able to work mostly independently on simpler projects
Above average communication skills (Verbal and Written)
Attention to detail, organizational and time management skills
Prioritize effectively

Nice To Haves

Bachelor's degree in Accounting, Finance or related field
Basic understanding of Excel

Responsibilities

Produces project and client specific contract/task orders in an invoice deliverable package in conjunction with Project Managers/project finance teams to meet the compliance/accuracy requirements for each unique invoice package.
Assists Project Managers and Finance staff by performing monthly financial analysis and gross revenue reconciliation of costs invoiced compared to gross revenue earned on all contractually reimbursable projects.
Organizes review of the Client Invoice Mapping (CIM), billing notes, Pay When Paid (PWP) terms and contractual validation and updates CIM timeline with clients as necessary.
Performs weekly reconciliations of amounts posted in AR against amount reported as approved invoice status.
Maintains tracking files and reports on the firm’s subconsultant costs subject to contract terms.
Ensures payments are released to subconsultant via corresponding Accounts Receivable invoice.
Reviews and tracks outstanding balances billed and provides updates to appropriate parties on delinquency balance with potential resolutions on those balances.
Performs other duties as assigned.