Accounts Payable Administrator

TriMark•Cleveland, OH

21d•Hybrid

About The Position

TriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. We proudly serve our customers by providing design services, commercial equipment, and foodservice supplies across a wide range of industries and business sectors. Headquartered in Massachusetts, with a history dating back to 1896, we have locations across the country that offer foodservice operators an unparalleled level of service by combining our unique design capabilities and our expert market knowledge with the purchasing strength, delivery, installation, and after-sales service capabilities of a national company. Our employees are focused on creating customized solutions for our clients to ensure they achieve their culinary goals while upholding our I.C.A.R.E. values: Integrity, Customer Service, Accountability, Respect, and Excellence. For more information, please visit: www.trimarkusa.com Why you’ll love it here! + Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance + 401k + Community Service Day + Spotlight Awards + National Sales Excellence Awards + CFSP Prep Certification Program POSITION SUMMARY: The Accounts Payable Administrator reports to the Manager, AP-Contracts-Billing Located in Cleveland, OH Full-Time Hybrid We are seeking a skilled and detail-oriented Accounts Payable Administrator to join our finance team. This person will play a key role in supporting the accurate and timely processing of invoices, maintaining vendor relationships, and ensuring compliance with payment terms. This position offers an opportunity for professional growth and development in the field of accounts payable.

Requirements

1 – 2 years of relevant work experience in accounts payable, or equivalent Military or practical experience.
Proficiency in Microsoft Office applications, particularly Excel.
Knowledge of accounting principles and familiarity with accounting software.
Ability to successfully pass a background check post offer acceptance.
Strong understanding of accounts payable processes and procedures.
Attention to detail and accuracy in processing financial transactions.
Effective communication skills, both verbal and written.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Problem-solving skills and the ability to address payment discrepancies.
Ability to work independently and collaboratively in a team environment.

Responsibilities

Process and code invoices accurately, ensuring adherence to company policies and accounting standards.
Match invoices with purchase orders and receipts to verify proper documentation.
Communicate with vendors to resolve inquiries, discrepancies, and payment-related issues.
Manage vendor relationships and address payment discrepancies in a timely manner.
Prepare and process payments in accordance with established payment schedules and terms.
Reconcile statements and ensure vendors are paid within agreed-upon timelines.
Review and process employee expense reports, verifying receipts and adherence to company policies.
Assist in the preparation of reports related to expenses and reimbursements.
Maintain accurate and organized records of accounts payable transactions.
File and archive financial documents in accordance with recordkeeping policies.
Assist in analyzing accounts payable data to identify trends, discrepancies, and opportunities for process improvement.
Generate reports to support decision-making and financial analysis.
Collaborate with cross-functional teams on special projects and initiatives.
Support the Accounts Payable Supervisor in achieving departmental goals.