Accounts Payable Assistant - Finance Department

Committee for Public Counsel • Boston, MA

1d

About The Position

The Committee for Public Counsel Services, the Massachusetts state public defender agency, is seeking a full-time Accounts Payable Assistant for its Finance Department. The Accounts Payable Assistant assists in the processing of documentation received for legal and court related services.
We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.
Our Values
Courage • Accountability • Respect • Excellence
DIVERSITY AND INCLUSION MISSION STATEMENT
CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.
AGENCY OVERVIEW
CPCS is the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.
The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.
DEPARTMENT OVERVIEW
The Finance Department is responsible for all financial functions within the agency. These include, but are not limited to, Budget, Accounting, Procurement, Accounts Payable, Security, Internal Control Compliance, Audit & Oversight Conformity, Fixed Assets, Federal Grants, Records Management, and Facilities.
POSITION OVERVIEW
The Accounts Payable Assistant is responsible for assisting the agency’s Accounts Payable Department in processing documentation received for agency services, legal services, and court-related services, including court experts. The Accounts Payable Assistant will focus on court cost related documentations, data entry, scanning, and other A/P responsibilities.
This Accounts Payable Assistant reports to the Accounts Payable Supervisor.

Requirements

• Associate’s degree in Business Administration, Accounting, Finance, or related field and at least one year of experience in accounting and/or customer service environment; or an equivalent combination of relevant education, training, and experience; and,
• Access to home internet access sufficient to work remotely.
• Proficiency with Microsoft Office Suite and Outlook
• Proficiency with the state accounting system (MMARS), or similar accounting systems
• Good communication skills
• Ability to work independently and as part of a group.

Nice To Haves

• Experience with implementation of new billing/platform systems

Responsibilities

• Processing Motions for Funds for over 2,000 Private Investigator and Expert vendors related to agency services
• Researching minor issues pertaining to Motions for Funds ensuring documents are in compliance with agency rules and regulations
• Scanning and conducting quality control of VBill packages into Docushare and maintaining electronic and hard copy files
• Preparing and uploading NACs (Notice of Assignment of Council) to Docushare and maintaining electronic and hard copy files
• Supporting other Accounts Payable Assistant with various tasks to ensure documents are correctly distributed internally
• Supporting ongoing department initiatives
• Other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree