Accounts Payable Assistant
About The Position
The Committee for Public Counsel Services, the Massachusetts state public defender agency, is seeking a full-time Accounts Payable Assistant for its Finance Department. The Accounts Payable Assistant assists in the processing of documentation received for legal and court related services. We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all. The Accounts Payable Assistant is responsible for assisting the agency’s Accounts Payable Department in processing documentation received for agency services, legal services, and court-related services, including court experts. The Accounts Payable Assistant will focus on court cost related documentations, data entry, scanning, and other A/P responsibilities. This Accounts Payable Assistant reports to the Accounts Payable Supervisor.
Requirements
- Associate’s degree in Business Administration, Accounting, Finance, or related field and at least one year of experience in accounting and/or customer service environment; or an equivalent combination of relevant education, training, and experience; and,
- Access to home internet access sufficient to work remotely.
Nice To Haves
- Proficiency with Microsoft Office Suite and Outlook
- Proficiency with the state accounting system (MMARS), or similar accounting systems
- Experience with implementation of new billing/platform systems
- Good communication skills
- Ability to work independently and as part of a group.
Responsibilities
- Processing Motions for Funds for over 2,000 Private Investigator and Expert vendors related to agency services
- Researching minor issues pertaining to Motions for Funds ensuring documents are in compliance with agency rules and regulations
- Scanning and conducting quality control of VBill packages into Docushare and maintaining electronic and hard copy files
- Preparing and uploading NACs (Notice of Assignment of Council) to Docushare and maintaining electronic and hard copy files
- Supporting other Accounts Payable Assistant with various tasks to ensure documents are correctly distributed internally
- Supporting ongoing department initiatives
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
