Accounts Payable Coordinator

CK Construction Group • Westerville, OH

1d

About The Position

Position Summary: The Accounts Payable Coordinator I supports the Accounts Payable department's daily operations by processing vendor invoices, assisting with payment runs, and maintaining accurate financial records. This role is ideal for a detail-oriented individual with at least one year of AP experience who is eager to grow within construction accounting. The AP Coordinator I works closely with project managers, vendors, and the AP team to ensure timely, accurate payments and proper job cost coding.

Requirements

• Proficient with Microsoft Office Suite
• Excellent interpersonal skills with advanced customer service orientation, including practical verbal and written communication skills
• Ability to multi-task and detail oriented
• Ability to maintain and handle confidential information within appropriate standards
• Knowledge of general business and company procedures
• Must have a valid driver’s license and be able to comply with the company’s Authorized Driver policy.
• 1-2 years of business school, accounting training, or a minimum of 1-year project administrative experience is preferred or equivalent work experience

Nice To Haves

• Preferred experience with Viewpoint, SharePoint, pVault, and other software required to perform job duties

Responsibilities

• Invoice Processing Review, code, and enter vendor invoices into the accounting system with accuracy.
• Match invoices to purchase orders and receiving documents (three-way match).
• Verify approvals, pricing, and supporting documentation before processing.
• Research and resolve basic invoice discrepancies or missing information.
• Vendor & Subcontractor Support Respond to routine vendor inquiries regarding payment status or invoice receipt.
• Assist in collecting required vendor documentation such as W‑9s and certificates of insurance.
• Maintain up-to-date vendor profiles and ensure proper record retention.
• Payment Processing Assist with preparing weekly check runs and ACH payments.
• Help reconcile vendor statements and identify missing invoices or duplicates.
• Ensure payments are processed in accordance with company timelines and controls.
• Job Cost & Coding Accuracy Apply correct job numbers, cost codes, and GL accounts to all invoices.
• Coordinate with project managers to confirm coding or resolve questions.
• Support accurate job cost reporting by maintaining clean and consistent data.
• Month-End & Administrative Support Assist with accounts payable accruals and report preparation during month-end close.
• Maintain organized digital and physical AP files for audits and compliance.
• Support the AP team with additional administrative tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed