Accounts Payable Coordinator

Commercial Express HVAC LLC • Sterling, VA

8h

About The Position

Numbers matter—but people matter more. At Commercial Express HVAC, we’re looking for an Accounts Payable Coordinator who understands that behind every invoice is a relationship, a project, and a team working to keep things running smoothly.

If you’re someone who notices the details others miss, enjoys solving problems, and takes pride in keeping financial operations organized and accurate, you might be exactly who we’re looking for.

Why This Role Matters
Our Accounts Payable Coordinator helps keep our business moving. You’ll ensure vendors are paid accurately and on time, support our accounting operations, and help maintain strong partnerships with the companies that support our work.
This role is perfect for someone who enjoys structure, values accuracy, and likes being the person who keeps everything on track.

What You'll Do
Your work will keep our financial operations running smoothly. Day to day, you will:

Requirements

• High school diploma or equivalent
• At least 2 years of Accounts Payable or related accounting experience
• Strong attention to detail and time management skills
• Comfort using accounting systems and general business software

Nice To Haves

• Experience calculating or generating use tax
• Familiarity working with subcontractors and preparing 1099 documentation

Responsibilities

• Review and process vendor invoices with a strong focus on accuracy
• Match invoices with purchase orders and properly code them in our accounting system
• Prepare and process payments, including printing and mailing checks with documentation
• Reconcile vendor statements and investigate discrepancies
• Communicate with vendors and internal teams to answer questions or resolve issues
• Assist with subcontractor documentation needed for annual 1099 preparation
• Reconcile company credit card statements
• Calculate and generate use tax when required
• Maintain strict confidentiality of financial and company information

Benefits

• Competitive pay
• Medical, dental, and vision insurance
• Life insurance and short- and long-term disability coverage
• 401(k) with company match
• Paid holidays and paid time off
• Employee referral bonus program
• Company-sponsored events and team gatherings

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED