Accounts Payable & Payroll Administrator

Labor On Demand • San Antonio, TX

22h • Onsite

About The Position

Under administrative direction, the Accounts Payable & Payroll Administrator is responsible for ensuring vendors and employees are paid accurately, on time, and in the most efficient manner possible. This role involves highly complex technical accounting work with full responsibility for the Accounts Payable, Payroll, and Time Administration sections of the Finance Department. Essential Duties and Responsibilities: The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned, as needed.

Requirements

• Bachelor's Degree from an accredited college or university.
• Eight (8) years of increasingly responsible accounting experience (direct payroll/AP experience).
• Four (4) years of supervisory responsibility over professional or hourly accounting staff.
• Successful completion of a criminal history background check, education, and work history verification, and drug screening test.
• Knowledge of accounts payable regulations, payroll systems, and ERP systems (SAP preferred).
• Strong knowledge of Generally Accepted Accounting Principles ($GAAP$) and government/fund accounting.
• Advanced skill in Excel, specifically regarding formulas and pivot table functionality.
• Knowledge of banking, cash management, and contract administration procedures.
• Ability to understand, remember, and apply complex oral and/or written instructions.
• Ability to direct and manage both professional and administrative staff.
• Ability to communicate clearly and effectively under pressure.
• Ability to perform all the physical requirements of the position, with or without accommodations.

Responsibilities

• Coordinates all activities for accounts payable, travel, payroll, and time administration.
• Oversees the payment process to vendors and employees in accordance with City policies and sound financial practices.
• Performs high-level validations to ensure the timeliness and accuracy of payroll and time transactional data.
• Ensures adherence to legal requirements, government reporting regulations, and standard accounting guidelines ($GAAP$).
• Works with Procurement and IT (SAP Production Support) to define Standard Operating Procedures and process improvement initiatives.
• Collaborates on vendor establishment in SAP, including master data changes and communication of purchase orders/invoices.
• Acts as the primary point of contact between Finance, HR, Risk Management, and SAP Support for payroll and time issues.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level