Accounts Payable Sr. Analyst

United Ground Express • Chicago, IL

14h

About The Position

The Accounts Payable Sr. Analyst leads UGE’s end-to-end accounts payable (AP)
function, ensuring accurate and timely processing of invoices, expense reports,
and vendor payments while maintaining strong internal controls and audit-ready
documentation. This role supervises an Accounts Payable Specialist and partners
cross-functionally with Operations, Procurement, and Corporate Finance to
resolve discrepancies, improve processes, and support month-end close and
financial reporting.

Requirements

• Bachelor’s degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive accounts payable experience, including invoice processing, payments, and reconciliations.
• 1+ year experience leading, training, or supervising others (direct management preferred).
• Strong Excel skills (pivot tables, lookups, reconciliation workpapers).
• Demonstrated knowledge of AP controls, accrual concepts, and month-end close processes.
• Strong communication and stakeholder management skills; ability to resolve issues professionally with vendors and internal teams.

Nice To Haves

• Experience with ERP/accounting systems and workflow tools (e.g., Oracle, SAP, NetSuite, Great Plains, Coupa/Ariba or similar).
• Experience in a multi-location, high-volume environment (aviation services, logistics, ground handling, or similar).
• Experience with 1099 reporting and vendor compliance processes.

Responsibilities

• Provide day-to-day leadership, coaching, and prioritization for the Accounts Payable Specialist.
• Establish standard work, performance expectations, training plans, and coverage to meet service levels.
• Review work quality, ensure accuracy, and drive accountability for timely invoice processing and payment execution.
• Oversee the full AP cycle including invoice intake, coding, matching (PO/non-PO), approvals, and posting.
• Ensure invoices are processed in accordance with UGE policies, approval limits, and internal control requirements.
• Serve as escalation point for complex invoice issues, pricing discrepancies, and vendor inquiries.
• Maintain accurate vendor master data (W-9/1099, payment terms, ACH setup) consistent with compliance standards.
• Manage the weekly/monthly payment cycle (ACH, check, wire) and ensure payments are accurate and on schedule.
• Monitor payment exceptions, holds, and urgent requests while maintaining control discipline.
• Support cash forecasting inputs by providing visibility into upcoming payables and payment timing.
• Oversee employee expense reimbursement processing and policy compliance.
• Administer corporate card programs, including reconciliations, exceptions, and audit support.
• Own AP close activities: reconcile AP subledger to the general ledger, review aging, and resolve variances.
• Prepare and/or review month-end accrual support (unbilled receipts, utilities, contracted services, etc.).
• Coordinate with Operations and Finance partners to ensure completeness and accuracy of period-end liabilities.
• Maintain strong internal controls (segregation of duties, approval workflows, vendor setup controls).
• Ensure compliance with tax reporting requirements (e.g., 1099 processing, W-9 collection).
• Provide documentation and support for internal/external audits; maintain SOPs and control narratives.
• Track and report AP KPIs (invoice cycle time, on-time payment rate, exception rate, vendor aging).
• Identify root causes of recurring invoice issues and implement corrective actions with stakeholders.
• Lead continuous improvement initiatives (workflow automation, standardization, system enhancements).

Benefits

• Flight privileges: Our employees and their families can fly anywhere in the world on stand-by across United Airlines’ amazing global network.
• Discount Program: 20% off for flight tickets with United Airlines
• Vacation, Sick Time, and Floating Holidays
• Access to Medical Plan Options including PPO, Dental, Vision, Personal Accident, and Life Insurance
• Flexible Spending Accounts, Long Term Disability,
• 401(k)
• Paid Training
• Paid parking or transportation assistance
• Participation in the UGE annual incentive plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level