Accounts Payable Supervisor #00830

Virginia Information Technologies Agency•Richmond, VA

22h•$70,000 - $95,000•Hybrid

About The Position

The Virginia Department of Agriculture and Consumer Services, Division of Administration and Financial Services, is seeking a qualified professional to serve as Accounts Payable Supervisor within the Finance Office. This new role is responsible for leading the Accounts Payable team and ensuring accurate processing, reporting, and auditing of all agency expenditures, including travel and employee reimbursement vouchers. The supervisor will maintain compliance with federal, state, and agency policies and procedures, ensuring that all payment approvals align with the Prompt Payment Act, the Commonwealth Accounting Policies and Procedures (CAPP) Manual, and internal control standards, while also ensuring the accurate recording and reporting of agency financial data in accordance with Generally Accepted Accounting Principles (GAAP). In this role, the supervisor will oversee daily Accounts Payable operations, including voucher processing and travel and employee expense reimbursements, and will monitor payment schedules to ensure that at least 95% of vendor payments meet Prompt Pay standards. Responsibilities also include reviewing and approving wire transfer payments and partnering with Finance management to implement, oversee, and maintain compliance with the eVA three-way match requirement. The position will approve eVA, VITA telecom, and agency vehicle and fuel invoices to ensure appropriate allocation. Additionally, the successful candidate will oversee the Finance Department’s use of the agency Small Purchase Card (SPCC)/Gold Card by approving transactions in OLR Works and ensuring monthly reconciliations are completed in accordance with CAPP policy. The supervisor will coordinate with the Procurement team to support operational improvements and implement best practices, provide backup support to Finance Operations during peak periods, and perform key supervisory functions such as conducting performance evaluations, managing employee relations and disciplinary actions, supporting recruitment and hiring efforts, scheduling staff, and reviewing and approving leave requests. This position is ideal for a detail-oriented individual who demonstrates strong financial oversight, sound judgment, and a commitment to operational excellence and regulatory compliance. Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth’s telework policy.

Requirements

Comprehensive knowledge and ability to apply generally accepted accounting principles, accounts payable principles and best practices, as well as auditing requirements, regulatory compliance
A working understanding of expenditure and revenue transaction processing
Experience ensuring prompt and accurate processing and recording of financial transactions and applying fiscal policies and procedures
Knowledge of performance management and supervisory principles including demonstrated ability to manage, supervise, and train a staff of accounting professionals while managing multiple priorities and meeting rigid deadlines
Ability to understand and apply internal control concepts
Ability to use automated accounting/financial applications and ability to analyze financial system data using intermediate/advanced spreadsheet skills (i.e. Excel)
Ability to interpret and apply complex financial policies and procedures, resolve issues and make independent logical decisions and/or recommendations in a diverse operational environment
Detail oriented with strong organizational skills and ability to effectively manage and complete multiple tasks
Effective professional oral and written communication skills
Proficiency in office technology, including financial accounting systems and the Microsoft Office Suite, particularly Excel, Word and Outlook
Provide quality customer service to internal and external customers
HS Diploma/GED required

Nice To Haves

A combination of related education, training, and experience indicating possession of the preceding knowledge, skills, and abilities to include experience with expenditure and revenue accounting processes, transactions, general ledger, and accounting and financial reporting functions

Responsibilities

Leading the Accounts Payable team
Ensuring accurate processing, reporting, and auditing of all agency expenditures, including travel and employee reimbursement vouchers
Maintaining compliance with federal, state, and agency policies and procedures
Ensuring that all payment approvals align with the Prompt Payment Act, the Commonwealth Accounting Policies and Procedures (CAPP) Manual, and internal control standards
Ensuring the accurate recording and reporting of agency financial data in accordance with Generally Accepted Accounting Principles (GAAP)
Overseeing daily Accounts Payable operations, including voucher processing and travel and employee expense reimbursements
Monitoring payment schedules to ensure that at least 95% of vendor payments meet Prompt Pay standards
Reviewing and approving wire transfer payments
Partnering with Finance management to implement, oversee, and maintain compliance with the eVA three-way match requirement
Approving eVA, VITA telecom, and agency vehicle and fuel invoices to ensure appropriate allocation
Overseeing the Finance Department’s use of the agency Small Purchase Card (SPCC)/Gold Card by approving transactions in OLR Works and ensuring monthly reconciliations are completed in accordance with CAPP policy
Coordinating with the Procurement team to support operational improvements and implement best practices
Providing backup support to Finance Operations during peak periods
Performing key supervisory functions such as conducting performance evaluations, managing employee relations and disciplinary actions, supporting recruitment and hiring efforts, scheduling staff, and reviewing and approving leave requests