Accounts Payable Supervisor

PACS

1d

About The Position

General Purpose The AP Supervisor is responsible for overseeing the daily operations of their assigned AP team. This includes supervising staff, managing processes, and ensuring accuracy and timeliness in the completion of their team's responsibilities and duties. This position reports to the AP Manager. Essential Duties Review and verify invoices and check requests to ensure proper coding. Enter and upload invoices into the system. Oversee completion of vendor statement reconciliations. Maintain files and documentation thoroughly and accurately in accordance with department and company policy. Correspond with vendors and resolve critical or escalated issues. Oversee timely closure for team's assigned tickets. Produce AP reports as requested. Assist with month-end closing. Provide supporting documentation for audits. Provide administrative and accounts payable training and support to facilities. Identify and implement process improvements. Assist AP Manager with credit applications, special projects, etc. Perform other duties as assigned. Supervisory Requirements Oversee teams' daily activities, manage workflows, supervise, train, and mentor team. Promote open communication and collaboration to prevent and resolve workplace conflicts. Process and complete team's weekly time entry.

Requirements

• High School Diploma or equivalent.
• 3 years experience in accounts payable or a related field.
• 2 years supervisory experience.
• Data entry experience.
• Microsoft Office software experience.
• Ability to read, analyze, and interpret accounts payable procedures and policies.
• Ability to write business correspondence and effectively present information and respond to questions from managers and employees.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Responsibilities

• Review and verify invoices and check requests to ensure proper coding.
• Enter and upload invoices into the system.
• Oversee completion of vendor statement reconciliations.
• Maintain files and documentation thoroughly and accurately in accordance with department and company policy.
• Correspond with vendors and resolve critical or escalated issues.
• Oversee timely closure for team's assigned tickets.
• Produce AP reports as requested.
• Assist with month-end closing.
• Provide supporting documentation for audits.
• Provide administrative and accounts payable training and support to facilities.
• Identify and implement process improvements.
• Assist AP Manager with credit applications, special projects, etc.
• Perform other duties as assigned.
• Oversee teams' daily activities, manage workflows, supervise, train, and mentor team.
• Promote open communication and collaboration to prevent and resolve workplace conflicts.
• Process and complete team's weekly time entry.

Benefits

• Health Coverage: Enjoy medical, dental, and vision plans to keep you and your family healthy.
• PTO and Vacation: Benefit from generous paid time off and holidays to relax and recharge.
• Financial Wellness: Take advantage of Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) to manage your healthcare expenses effectively.
• Retirement Planning: Secure your future with our 401(k) plan, complete with company contributions to help you build your retirement savings.
• Support When You Need It: Our Employee Assistance Plan (EAP) provides confidential support for personal and professional challenges.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED