Accounts Receivable Specialist

Mobile Loaves & Fishes•Austin, TX

9d•Onsite

About The Position

The Accounts Receivable (AR) Specialist is a key member of the Accounting Team, responsible for managing the flow of all donations and program sales income. This role combines precision, problem-solving, and collaboration-ensuring that every deposit, transaction, and revenue stream is recorded accurately, documented thoroughly, and reconciled seamlessly across systems in partnership with teams throughout the organization. This is a full-time, non-exempt position reporting to the Accounts Receivable & Project Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 8am-5pm Monday-Friday. Some nights and weekends may be required. The Accounts Receivable Specialist will office at Community First! Village located at 9301 Hog Eye Road, Austin, TX 78724.

Requirements

Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
BA/BS degree in Accounting or relevant field certificate preferred
2-3 years' Accounting work experience
Experience working within an accounting software system (Sage Intacct preferred)
Excellent organizational and project management skills
Excellent written and verbal communication skills
Attention to detail, strongly analytical, and creative problem solving skills
Advanced Excel knowledge
Must have a valid driver's license

Responsibilities

Responsible for the daily donation processes of incoming funds including cash, checks, ACH, credit card, employee giving and stock
Record daily deposit transactions in Sage Intacct Accounting System
Coordinate closely with Relationship & Giving Team to ensure accurate and proper documentation
Record program sales income from multiple software systems including Square, Shopify, and Eventbrite. This includes organizing, summarizing, and recording data in Excel and Sage Intacct.
Maintain Capital Campaign donation portfolio reporting, analysis, and reconciliation
Maintain donation pledge receivables and reconcile with Salesforce CRM system
Record accounting entries for stock donations and prepare broker account monthly reconciliation
Monitor revenue accounts activities and review AR general ledger detail for accounting accuracy completeness, and compliance
Work closely with Grant Manager to keep track of grant donation and grant supporting documentation
Maintain monthly reconciliation between Salesforce CRM system and Sage Intacct Accounting System
Provide AR accounting support to seven food truck communities
Complete tasks for month end close, bank fund transfer entries, and intercompany payments record from seven MLF affiliated truck communities
Record internal sales between programs for organizational events
Assist and support annual external audit process
Assist in monthly sales tax filing and payment process
Support the accounting team on special projects
Other duties & responsibilities as needed