Accounts Receivable Specialist

Ann & Robert H. Lurie Children's Hospital of Chicago•Chicago, IL

12d

About The Position

The Account Receivable Specialist is responsible for accurate and timely preparation of letter of credit draws and invoicing, processing of grant payments, assisting with preparing payments for deposit, managing and creating an electronic repository of images and files, and answering sponsor and department inquiries. This position will also follow-up on outstanding sponsor payments.

Requirements

Bachelor’s degree in business administration, required and/or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position.
Minimum of two years of professional experience in accounting or cash handling/processing required.
Ability to work independently and as a member of a team and follow through on assignments with minimal direction required.
Working knowledge of Microsoft Office applications required. Advanced skills in Microsoft Excel spreadsheet required.
Ability to communicate, both orally and in writing, complex technical issues in a clear, concise manner, to individuals with little or no technical background required.
Ability to work accurately with detailed information required.
Ability to prioritize, organize and assess work in order to meet aggressive deadlines and cope in fast-paced environment required.
Actively participate as a member of the Sponsored Research Finance Office team to help assure the accomplishment of departmental goals and objectives.
Excellent interpersonal skills to establish and maintain cooperative, tactful, effective and harmonious working relationships with co-workers, supervisors, Lurie and Northwestern administrators and sponsors required.
Capable of working in a diverse, multi-disciplinary team and interacting with all levels of the organization required.

Nice To Haves

Basic understanding of sponsored programs preferred.
Knowledge of Workday software or similar ERP software preferred.

Responsibilities

Review awards to determine payment terms and update new projects and associated awards/contracts with billing and receivable attributes in ERP/Financial system.
Calculate draw requests for letter of credit (LOC) accounts and reconcile to expenses for federal letter of credit agencies utilizing various sponsor systems and meeting various sponsor deadlines.
Generate sponsor-required invoices and supporting documentation timely and accurately based on sponsor timelines.
Coordinate with Financial Specialists and submit all requests for additional information by award sponsors.
Prepare sponsor-required LOC reports and reconcile to LOC draws utilizing various sponsor systems and meeting various sponsor deadlines.
Identify and apply payments to sponsored awards including checks and ACH/wires.
Maintain and organize all deposit files and assist with preparation of bank deposit.
Maintain Accounts Receivable aging and follow up with sponsors to maintain current payment status. Follow-up on delinquent payments.
Calculate interest on federal award cash balances and submit to government annually.
Calculate interest as required by terms and conditions for non-federal sponsored awards.
Process sponsor refunds as needed.
Assist Research Accountants with tasks required for accurate financial reporting and management of grant accounts as needed.
Actively participate as a member of the Sponsored Research Finance Office team to help assure the accomplishment of department goals and objectives.
Participate in computer system testing and development. Provide information on system requirements; create and run test data, note errors to be corrected; recommend changes as appropriate. Understand and evaluate interaction between new system enhancements and current computing capabilities.
Perform job functions adhering to service principles with customer service focus of innovation, service excellence and teamwork to provide the highest quality care and service to our patients, families, donors, volunteers, co-workers and others.
Other job functions and special projects as assigned.

Benefits

Medical, dental and vision insurance
Employer paid group term life and disability
Employer contribution toward Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
403(b) with a 5% employer match
Supplemental Life, AD&D and Disability
Critical Illness, Accident and Hospital Indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup Childcare and Eldercare
Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program