Admin Assistant, Clinic Operations

Boys Town • Omaha, NE

9d • Onsite

About The Position

In a career as an Admin Assistant Clinic Operations, you join us in providing life-changing care to patients from across the region. In this role, you will perform administrative secretarial and skilled clerical functions of a confidential nature for the day-to-day operations of outpatient medical clinics.

Requirements

• High school diploma or equivalent required.
• One year certificate in secretarial science or related field or a minimum of four years' experience in an office setting required.
• Ability to type 40 wpm required.

Responsibilities

• Sets up and maintains administrative files and completes tasks that include purchasing, expense payments, direct payment requests, credit card purchases and reconciliation, physician and other memberships, APRN and PA licenses, time and effort reports, nursing education/training files and special project files.
• Prepares and submits payroll.
• Obtains approval and arranges travel for physicians and others.
• Completes expense reports.
• Sets up meetings as requested, prepares handout materials if needed and arranges for food and beverages if needed.
• Answers incoming calls, taking messages, answering questions, and/or forwarding important calls or pages, as needed.
• Sorts and distributes mail.
• Orders office supplies.
• Processes print shop, uniform orders and other orders as directed.
• Assists in ordering medical, office- and computer-related equipment.
• Coordinates service and repair calls for outside vendors.
• Obtains quotes for purchases from outside vendors.
• Submits maintenance work orders.
• Prepares various reports, spreadsheets and presentations using software programs such as Microsoft Excel, Word or Power Point.
• Demonstrates compliance with the mission, vision and values of the organization and the Clinic Service Standards.

Benefits

• A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location.
• Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs.
• Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider.
• We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account.
• Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED