Golf Operations Admin Assistant

Bluejack•Montgomery, TX

About The Position

The Golf Operations Admin Assistant is a key support role within Golf Operations, designed to ensure seamless behind-the-scenes coordination of daily golf activities in our private residential golf community. This position works closely with the Director of Golf, Assistant Golf Professionals, and the greater Golf team to manage tee time coordination, administrative functions, billing accuracy, and member service inquiries. While member-facing interaction is part of the role, the primary focus is on back-of-house operations, organization, and administrative support that allow the Golf Department to operate efficiently and at a high standard of service.

Requirements

Strong organizational and administrative skills with high attention to detail
Excellent verbal and written communication skills
Ability to manage multiple priorities in a fast-paced environment
Proficiency with computer systems, including scheduling software, POS systems, and Microsoft Office.
Ability to interact professionally and courteously with members, residents, and staff
Strong problem-solving skills and the ability to work independently with minimal supervision.
Demonstrated ability to maintain accuracy with financial documents and invoices
Flexibility to work weekends, holidays, and varying schedules as required by golf operations
Experience providing excellent customer service in a fast-paced environment.
High school diploma or equivalent required
Must possess a valid Texas Driver’s License and meet the driver safety policy requirements.

Nice To Haves

Prior experience with Northstar CMS is a plus
Working knowledge of golf operations, tee time management, or private club environments preferred
Associate’s or Bachelor’s degree in Business Administration, Hospitality Management, Sports Management, or a related field preferred
Previous experience in a private club, golf operations, hospitality, or administrative role strongly preferred

Responsibilities

Coordinate and manage tee time reservations, including adjustments, confirmations, and special requests
Serve as a point of contact for golf-related inquiries from members, residents, and internal departments
Ensure invoices, billing, and golf-related charges are accurate, up to date, and properly documented
Assist with daily, weekly, and monthly administrative reporting for Golf Operations
Support staff scheduling, including preparing schedules, tracking availability changes, and assisting with timekeeping coordination
Maintain organized records related to tee sheets, tournaments, billing, and member usage
Assist the Director of Golf and Assistant Golf Professionals with operational planning and special projects
Coordinate communication between Golf and other departments as needed
Support tournament and event administration, including preparation of materials, tee sheets, and post-event documentation
Uphold the club’s service standards, mission, and values in all interactions
Maintain confidentiality of member, guest, and business information
Attend all relevant operational meetings.
Perform other job-related duties or special projects as assigned by management.