Admin Lead, Faculty of Business & Government

Brigham Young University – Hawaii

5d•$17•Onsite

About The Position

Provide direct professional assistance to the Administrative Assistant to the Dean in Faculty of Business & Government including direct support for the ACCT, BUSM, HTM, ENTR & POSC Programs. This includes serving in a capacity of being “first impression” and “setting the tone” of the FB&G with all visitors to the office, be they students, scholars, faculty, administrators, foreign dignitaries or others.

Requirements

One-year minimum requirement of employment
Must have a valid U.S. driver's license
High School (Required)
6-months general work experience

Responsibilities

Greet all visitors warmly, politely, and professionally.
Assist in answering phone calls received at FB&G; answer basic questions and/or refer visitors or callers to the appropriate person in FB&G
Assist in planning and overseeing orientation and monthly training of all new student employees in ACCT, BUSM, ENTR, HTM, & POSC Programs each semester.
Assist with special events such as Graduation Banquets, RFHD Conferences, Great Ideas & Empower Your Dreams Competitions, Student Appreciation events, APCC, and any other university event as needed
Maintain student TA work area in regards to work schedules and computer assignments
Assist in designing and distribution of flyers, invitations, tickets, etc. for Club events for ACCT, BUSM, ENTR, HTM POSC Programs.
Monitor and restocking-needs of office suppliers; in receiving and distributing mail to the FB&G Faculty & Staff.
Assist with submitting work orders to assist with maintenance of the building and troubleshoot IT issues.
Coordinate transportation requests as needed for FB&G use and field trips
Submit scheduling requests for building use for class labs, meetings and events
Assist with administrative work as needed; this may include maintaining spreadsheets; filing & preparing documents, copying or scanning documents, etc.
Assist with data management by maintaining archive files of class schedules, collection of academic syllabi, faculty unit policies and budget reconciliations
Assist in keeping FB&G’s front office professional in its appearance and tenor at all times
Assist in running on- or off-campus errands as needed
Assist in coordinating major events such as catering, scheduling, graduation banquets, conferences, workshops, trainings, and employee/student appreciation events
Other duties assigned